Job Title

The General Contracting Project Coordinator will provide construction and administrative support for Project Managers or Superintendents. This role will work as a team with project staff in an efficient manner while learning and growing with the company. The Project Coordinator will ensure client satisfaction and maximize profitability in all activities and assist the Pre-Construction Team with Drafting and Rendering.Key Responsibilities:Work with the Project Manager for data entry, paperwork, preparation and completion of project job files, coordination of client billing information, review of construction drawings for accuracy, and ensure completeness of information required for tendering and constructionSupport the Project Manager in finalizing subcontractors, subcontractor documentation, and ensure all project documents are formalized to cover the scope of required work, payment terms, schedules, safety, etc.Maintain and organize project documents such as contracts, drawings, RFIs (Requests for Information), submittals, and change ordersEnsure all documents are up-to-date and properly distributedTrack and file correspondence between stakeholdersDraft, review, and manage contracts with subcontractors and vendorsNotice of Project, WSIB, Form 1000Follow up on action items from meetings or reportsAssist in the procurement of materials, tools, and equipmentCoordinate submittals and approvals of shop drawings and product dataFollow up with vendors and suppliers to ensure timely deliveryPrepare cost reports, purchase orders, and invoices for approvalTrack and log changes that may affect costs or timelinesJob cost reportsTrack milestones and deadlines for deliverablesHelp monitor progress and flag potential delaysProvide a monthly project progress report to be reviewed with the Project ManagerReview with the Project Manager working drawings and specifications for accuracy and completeness of information required for tendering and constructionAssist in completing punch lists and deficiency listsComplete Shop Drawing ReviewsAssist PM in project closeoutsFollow up on the preparation and delivery of as-built documents and drawingsParticipate in postmortem review and complete tasksTake an active role in learning and supporting safety programs and initiativesProfessionally and efficiently administer multiple tasks on concurrently running projects with excellent communication, interpersonal and organizational skillsIdentify personal growth, training and development opportunitiesWork closely with the construction team and other Project ManagersContinually evaluate and communicate process and procedure innovations to streamline company operations and maximize profitabilityAssist project site staff with document coordination and keeping records up to date and current.Adhere to all company policies and proceduresPerform any other duties that may be assigned, whether specifically or generally related to the roleRequired Knowledge and Experience:Diploma or degree in Construction Management, Civil Engineering, Architectural Technology, or a related field.13 years of experience in a construction or project coordination role within general contracting, preferably in commercial, industrial, or institutional projects.Familiarity with reading and interpreting construction drawings and specifications.Basic knowledge of construction processes, materials, and industry terminology.Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with project management software (e.g., ViewPoint, Fieldwire, Procore) is an asset.Strong attention to detail, accuracy, and follow-through in document handling and file management.Ability to manage multiple administrative tasks simultaneously and prioritize effectively in a fast-paced environment.Excellent written and verbal communication skills.Able to work collaboratively within a project team and coordinate effectively with subcontractors and suppliers.Demonstrated willingness to learn and take on increasing responsibility.Proactive in identifying opportunities for process improvements and personal development.Valid Ontario drivers license and reliable transportation (travel to project sites may be required).Commitment to health and safety protocols and company values.