Job Title

Administrative Assistant: A Key Role in Organizational Success The role of a Junior Administrative Assistant is crucial to the smooth operation of any organization. This position provides administrative support services, ensuring that essential day-to-day tasks are completed efficiently and effectively. Key Responsibilities: Front Reception Area Management: The Junior Administrative Assistant will be responsible for managing the front reception area during core business hours, providing a welcoming experience for guests and visitors. Phone and Mail Management: Answering, screening, and forwarding incoming phone calls, as well as receiving, sorting, and distributing mail in a timely and organized manner. Supporting Day-to-Day Operations: Maintaining a clean and organized reception area, meeting rooms, main social caf, and servery areas, including running daily maintenance required in these areas. Office Supplies and Maintenance: Ensuring copy and print stations are tidy, offices supplies are stocked, and coordinating with the Executive Administrative Assistant regarding cleaning contractor issues, office work orders, or required supplies. Event Planning and Coordination: Assisting with event planning for All Staff meetings or Company events, including coordination of agenda timing, meeting room bookings, meals/catering required, calendar invites, and visitor app coordination. Requirements: Education and Experience: Minimum post-secondary education required, College diploma preferred, with proven experience as an accounting/administrative assistant (preferably 3-5 years). Organizational and Time Management Skills: Superior organizational and time management skills with ability to multitask, demonstrating pleasant, friendly manner, and excellent meeting coordination skills. Communication and Interpersonal Skills: Excellent written and verbal communication skills, respectful interpersonal skills, collaborative, personable, and professional. Discretion and Confidentiality: Handle confidential/sensitive material with discretion, exercising tact and diplomacy. Technical Skills: Proficiency in MS Office, calendar management through Outlook an asset. Benefits: Group Health & Dental Benefits: From day one, AtomVie offers comprehensive health benefits to its employees. RRSP Matching Program: Employees can participate in the RRSP matching program to save for their future. Perkopolis: Enjoy exclusive discounts and perks through Perkopolis. Employee Assistance and Wellness Programs: Access to employee assistance and wellness programs to support overall well-being. Parking Allowance: Receive a parking allowance as part of the compensation package. AtomVie values diversity, equity, and inclusion, fostering a workplace that promotes collaboration, innovation, and client satisfaction. We thank you for considering a career with us. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.