Job Title

Our client is a Vancouver-based, world-class artist management firm. The company represents high-caliber, internationally acclaimed touring and recording artists, as well as platinum-selling producers and songwriters. THE POSITION The successful candidate will serve as Administrative Assistant Project Coordinator , supporting General Manager/VP, working closely alongside artist Project Managers. This is an in-office position. The candidate must be based in, or willing to commute to Vancouver. JOB DESCRIPTION Artist calendar upkeep (internal + external) Support on Contesting/ prizing / fundraisers Artist signing coordination Contract management, signing, filing Deal memo/offer filing and distribution Various filing (projections / settlements / tour routing / press releases Support on work visas (filling in documentation, passport filing, general administrative duties per direction from Project Manager) Shipping + mail VIP Program support (product sourcing and general coordination) Database upkeep as directed Marketing letter coordination General artist file upkeep Monthly folder audits Weekly artist calendar audits Monthly website audits FACTOR, Music BC, Starmaker and Creative BC funding applications and wrap reports (for artists) Merch logistics support as needed Master Tour data entry Artist Press Support - Press sheet creation/distribution/MasterTour entry Budget upkeep and support Business management payment coordination Newsletter, admat, website, lyrics, and merch proofread Artist studio / rehearsal space bookings Rockdoc sourcing as directed New artist recon Award nomination / applications General artist onboarding / applications Organization of internal / external deadlines Income tracking data entry Various admin coordination Additional tasks as directed SKILLS & EXPERIENCE REQUIRED Resourcefulness, self-sufficiency, and drive to grow your career Interest in music industry and artist management Experience in music industry, even if limited, is a bonus but not required Ability to handle challenging situations, be proactive, troubleshoot and problem-solve Exceptionally organized and able to multitask and manage time effectively Ability to manage a large volume of tasks Knowledge of MS Office and Mac computers is essential Ability to work as part of a close-knit team Exceptional attention to detail Strong written and verbal communication skills Availability outside of regular office hours. If youre looking for a 9-5 job, this may not be for you