Job Title

Staff - Non UnionJob Category M&P - AAPS Job Profile AAPS Salaried - Development & Alumni Engagement, Level C Job Title Alumni Engagement Manager, Athletics Department Development Leadership | Athletics & Recreation | Development & Alumni Engagement Compensation Range $7,283.75 - $10,474.08 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and midpoint of the salary range for a job.Posting End Date June 20, 2025Note: Applications will be accepted until 11:59 PM on the Posting End Date.Job End DateAt UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.Job SummaryThe Alumni Engagement Manager will be working with 25 teams in 13 sports. UBC boasts the most successful program in Canadian Interuniversity Sports (CIS), as Thunderbird teams have won over 100 CIS national championships to date, adding eight banners in the U.S.-based National Association of Intercollegiate Athletics (NAIA).The Alumni Engagement Manager will work closely with the Senior Director of Development and the Senior Director, Alumni Engagement in the development and implementation of the alumni relations program for the Department of Athletics and Recreation. The role will be instrumental in developing and managing an alumni program in order to advance the Department of Athletics and Recreations strategic goals. The optimal goal is the development of lifelong meaningful relationship between the Department of Athletics and Recreation and UBC alumni affiliated with athletics.This position will lead all alumni engagement events, volunteer activity, and communications. This includes responsibility for the various varsity team e-newsletters and website maintenance.Working in collaboration with the Department of Athletics and Recreation Development and alumni UBC , the successful candidate works closely with the Senior Director of Development to ensure strategic identification, cultivation and stewardship of relationships with key alumni leaders, which may include leveraging existing alumni and institutional relationships, identifying volunteer opportunities to engage alumni, building connections to respond to alumni interests, engaging academic units and facilitating fundraising opportunities, and organizing special activities and/or events that further such objectives.Organizational StatusReports to: Senior Director of Development, Athletics, and Senior Director, Alumni Engagement, alumni UBC.Works with: This position is a member of the Department of Athletics and Recreation and alumni UBC ; works closely with the Department, staff and student athletic and recreation leadership; Advisory Committees; alumni groups representing the Department; and colleagues at alumni UBC.May involve the President's Office, Vice-Presidential Offices, Ceremonies, Public Affairs, and other senior administrators, as appropriate.Contacts: Alumni, students, athletes, faculty, staff, volunteers, donors, external community and professional organizations and government agencies.Work PerformedWorks in partnership with the Athletics and Recreation department to facilitate strategic alumni relationships to maximize alumni, student and community engagement and support for the Athletics and Recreation department.Leads alumni engagement activities, including planning and execution of a series of high impact alumni events; manages a comprehensive alumni program to engage alumni.Manages strategic communication including responsibility of varsity team newsletters and communications.Manages and stewards key strategic relationships with alumni, volunteers, students and other stakeholders; identify alumni needs and connects them with appropriate opportunities and partnerships within Athletics and or University.Maintains accurate information management of alumni and integrates data collection and data mining into work planImplements a comprehensive plan for identifying, cultivating, engaging, and stewarding high-level alumni and student leaders.Works closely with Senior Director, Development and Senior Director, Alumni Engagement to ensure appropriate recognition, acknowledgment and stewardship programs are implemented for identified alumni, student and community leaders.Assist development staff in implementing a comprehensive plan for identifying, cultivating, engaging and soliciting donations in support of the Athletics and Recreation department.Performs other related duties as required (especially those related to the planning and execution of events and/or activities).Major Responsibilities1. Strategic Alumni Relationsa. Works closely with the Senior Director of Development, and Senior Director, Alumni Engagement to implement strategic plans, in collaboration with the Athletics and Recreation department to leverage alumni engagement, knowledge of alumni, interaction with students, alumni networks and strengthen partnerships with identified priority alumni communities. This also includes managing volunteers, communications strategies and supporting volunteer-initiated activities.b. Supports and builds connections with key individual alumni to develop and implement a comprehensive strategy to mobilize alumni to be ambassadors in coordination with the Athletics DAE team.c. Identifies opportunities with strategic internal and external communities to build relationships of institutional value and engage key alumni to advance those relationships within their respective communities.d. Leads strategy development to recognized engaged alumni and volunteers, providing opportunities for deeper engagement (ie. Nominations for UBC Hall of Fame, Alumni Builder, Alumni Achievement Award and BC Sports Hall of Fame)e. Plans and executes a number of high impact events with strategic sport based communities to develop and engage strategic partnerships.f. Has a deep understanding of the University sports environment and manages an annual plan of varsity alumni engagement opportunities in a competitive, high performance, regular and post season environment2. Communicationsa. Works closely with the Senior Director of Development and the Senior Director, Alumni Engagement to implements alumni strategies and manage communications with alumni communities. This includes articulating Athletics aspirations and needs to DAE and alumni UBC , to ensure alignment and maximum impact of resource investments.b. executes alumni communication strategy aligned with the overall Athletics and Recreation department strategy and priorities and integrates central alumni UBC and, FORWARD, the campaign for UBC messaging. Working in close partnership with Athletics and Recreations and the Alumni UBC communications team, reach alumni effectively using a variety of communication channels.c. Develops, writes, and executes regular alumni newsletters for various teams/sports and website content and ensuring a high degree of professionalism and accuracy, including compelling stories and profiles on key alumni and award recipients. d. Recommends, and executes data-driven marketing and communication strategies to promote alumni activities, programs and services, strategically driving alumni engagement and participation.e. Develops content for alumni communications such as team e-newsletters, UBC Magazine, departmental communications, Athletics and Recreation website and other collateral materials.f. Develops, writes, and edits newsletters and alumni website content and ensuring a high degree of professionalism and accuracy for alumni communications materials, including profiles on key alumni and award recipients.3. Event Managementa. Working closely with the Department of Athletics and Recreation and alumni UBC , oversees and coordinates a series of high impact events such as Big Block, Hall of Fame, Winter Classic, and Homecoming. Additionally, they will be responsible for the development, planning and execution of alumni events for various Thunderbird varsity teams.b. Works closely with the Senior Director of Development to anticipate institutional and Department of Athletics and Recreation milestones and integrates these activities into a strategic alumni engagement strategy.c. Develops ideas and plans for new alumni and volunteer initiatives to advance UBC and Alumni UBC 's strategic plans with the Department of Athletics and Recreation's strategic plan and priorities in collaboration with the leadership team.d. Develops operational-level plans, ensuring alignment with the departmental and organizational strategic plans and priorities. Is a member of the Athletics and Recreational operational leadership team which meets quarterly to align operational planning across marketing, communications, facilities and event operations.e. Serves as point of contact for groups planning athletic reunions or milestones4. Volunteer Managementa. Partners with Athletics and Recreation members and staff to integrate and promote alumni participation in volunteer opportunities.b. Assists in building volunteer capacity within the Athletics and Recreation department to foster a stronger sense of community amongst alumni and students.c. Identifies, researches, and recruits high-level alumni volunteers, using various communication and social channels such as LinkedIn to identify and locate alumnid. Partners with department members and staff to integrate and promote alumni participation in existing and expanding volunteer opportunities.e. Assists in building volunteer capacity within the department to foster a stronger sense of community amongst alumni and students.f. Develops and implements volunteer recognition opportunities.5. Student Engagementa. Connect student athletes with alumni through various initiatives, leverage existing student affinity and leadership groups across the athletics department and teamsb. Identify opportunities such as events, mentorship opportunities, and communications to further develop the relationship between alumni and students.6. Fundraisinga. Working closely with the Senior Director of Development, and Senior Director, Alumni Engagement, ensures fundraising plans and strategies are well integrated with overall Development plans.b. Working closely with Development staff, actively participate in the identification and cultivation of major gift prospects.c. Working closely with the Development staff, collaborates on strategic fundraising appeals and sponsorship opportunities for alumni donors.d. Works closely with development staff to write alumni profiles that could be use for fundraising or stewardship purposes.7. Data Managementa. Ensures the timely and accurate transfer of information into the database.b. Ensures the accuracy and thoroughness of alumni data.c. Develops and maintains a deep understanding of the University Information Management System.d. Analyses data; data-informed and data driven when planning and executing alumni activities/programs.e. Ensures alumni outreach is personalized as appropriate.f. Generates reports and lists as required.8. Other Dutiesa. Needs to accommodate flexible hours, attending events, and delivering events on evenings and weekendsb. Other responsibilities as requiredWorks in partnership with Department of Athletics and Recreation and alumni UBC to facilitate strategic alumni relationships to maximize student, alumni and community engagement and support of the department.Leads all alumni engagement events, volunteer activity, and communications. This includes responsibility for the various varsity team e-newsletters and website maintenance.Responsible for the development and implementation of a comprehensive alumni engagement plan.Participates in developing and implementing a comprehensive plan for identifying, cultivating, engaging, and stewarding high-level alumni and student leaders.Participates in developing and implementing strategies to identify alumni needs then connect them with appropriate opportunities and partnerships within the University.Works closely with Senior Director of Development to ensure appropriate recognition, acknowledgment and stewardship programs are implemented for identified alumni, student and community leaders.Works closely with the Senior Director of Development and Senior Director, Alumni Engagement in developing and implementing a program of assessment and evaluation to monitor and measure progress.Assist development staff in developing a comprehensive plan for identifying, cultivating, engaging and soliciting donations in support of the Faculty.Consequence of Error/JudgementThe incumbent will oversee many of the Department of Athletics and Recreation most visible interactions with alumni, thus errors in judgment could have far-reaching and long-term financial and non-financial consequences. For example, the incumbent will help identify and nurture relationships with influential alumni who may be approached by the department for key leadership roles.The incumbent will liaise regularly with senior administration, prominent alumni and donors as well as significant friends and partners of the university.The Alumni Engagement Manager is expected to exercise judgment, diplomacy and tact in all interactions. Poor judgement could alienate alumni and donors, damage the universitys reputation, as well as negatively impact potential opportunities to engage alumni, volunteers and donors.Supervision ReceivedWorks independently with general direction from the Senior Director of Development and the Senior Director, Alumni Engagement. Reports to Senior Director of Development and Senior Director, Alumni Engagement; establishes performance goals and expectations in consultation with same. The incumbent must exercise initiative and sound judgment in making decisions, planning and executing alumni activities and programs. Must demonstrate tact in dealing with faculty, staff, students, alumni and the public. Works in close cooperation with the Development and Alumni Engagement team.Supervision GivenSupervises student staff and volunteers, may supervise a DAE coordinator in support of alumni engagement opportunities.Minimum QualificationsUniversity degree in a relevant discipline. Minimum of five years of related job experience including experience in fundraising alumni relations, advancement experience, or the equivalent combination of education and experience.- Willingness to respect diverse perspectives, including perspectives in conflict with ones own- Demonstrates a commitment to enhancing ones own awareness, knowledge, and skills related to equity, diversity, and inclusionPreferred QualificationsMinimum three years of experience at a post-secondary education institution, including significant alumni relations and/or advancement experience and/or experience in fundraising. Experience in budget development and control required. People management experience. Proven leadership abilities. Experience in program development, delivery, and management. Experience in strategic planning, implementation, and communications, or the equivalent combination of education and experience. Excellent interpersonal and relationship-building skills.Experience working in a varsity sport environment, relationship management of coaches and internal staff. Ability to navigate a high-performance sport schedule, and to manage multiple priorities, complex tasks, and meet deadlines with multiple stakeholders. Creative thinking and problem-solving abilities. Customer service and solutions-oriented. Comfort with consultative processes. High-level understanding of University advancement issues and environment.Outstanding verbal and written communication skills. Ability to effectively manage time and to work well under pressure. Excellent attention to detail. Excellent organizational skills. Agility in team environment and in working with a wide range of people. Ability to lead initiatives and projects involving senior colleagues and volunteers. Ability to manage multiple priorities, complex tasks, and to meet deadlines. Creative thinking and problem-solving abilities. Customer service and solutions-oriented. Comfort with consultative processes. High-level understanding of University advancement issues and environment.Experience in budget development, financial fluency and budget control is required. People management experience. Proven leadership abilities. Experience in program development, delivery, and management. Experience in strategic planning, implementation, and communications, or the equivalent combination of education and experience.Excellent interpersonal and relationship-building skills. Outstanding verbal and written communication skills. Ability to effectively manage time and to work well under pressure. Excellent organizational skills and attention to detail. Agility in a team environment and in working with a wide range of people. Ability to lead initiatives and projects involving senior colleagues and volunteers. #J-18808-Ljbffr