Job Title

OverviewWe specialize in premium mens apparel and have built a reputation for exceptional craftsmanship, innovation and style. With an entrepreneurial culture rooted in creativity, collaboration, and performance driven results. Were looking for aProduction and Inbound Logistics Coordinatorto manage timelines, support quality control, and keep vendors and internal teams in sync to ensure smooth, on-time delivery.This is a temporary maternity leave coverage position with an assignment length of 12-14 months, with the possibility of extension.Key ResponsibilitiesVendor & Production ManagementManage all manufacturing partner relationships, including all daily communications.Monitor the full production lifecyclesampling, approvals, production status, and quality checks.Monitor all stages of outsourced productionfrom sample approval to final shipment (including all SMS, PP and TOP samples), ensuring timelines and quality standards are met.Organize and maintain the sample library with clear labeling and tracking systems.Align vendor production capacity with seasonal demand and order volumes.Manage raw material forecasting and procurement.Negotiate production lead times, costs, and capacity bookings.Perform regular production follow-ups to ensure adherence to timelines and technical specifications.Ensure accurate FOB costing data is up-to-date and accessible.Create and manage purchase orders; monitor fulfillment to ensure deadlines are met.Quality & Compliance OversightCoordinate with factory QA/QC teams to ensure adherence to brand standards and compliance requirements.Review QC reports from vendors and escalate issues promptly.Resolve quality issues and implement corrective actions in collaboration with vendors.Ensure vendor compliance with ethical sourcing, labor laws, and sustainability requirements.Schedule and oversee all 3rd party QCDevelop QC requirements per purchase order and ensure alignment with product specifications.Inbound Logistics ManagementPlan, track, and manage the inbound movement of finished goods from vendor locations to warehouses or distribution centers.Coordinate with freight forwarders, customs brokers, and shipping agents for timely import/export clearance.Maintain shipping documentation (e.g., commercial invoices, packing lists, bill of lading) and ensure proper record-keeping.Monitor shipments in transit and proactively address any delays or logistical issues.Optimize shipping routes, modes, and cost efficiencies in collaboration with logistics partners.Internal CoordinationWork closely with design & development, merchandising, sourcing, logistics, sales and inventory teams to align on production and delivery schedules.Support pre-production & production meetings and ensure timely delivery of trims, fabrics, and tech packs to vendors when applicable.Communicate key production and logistics updates to internal stakeholders and escalate delays or issues promptly.Work with the Sales Operations Manager to troubleshoot and resolve any delays or shortages.Lead weekly production meetings and share concise, actionable status reports.Represent the production team in cross-functional discussions, particularly those related to logistics, planning, and timelines.Collaborate with Finance on PO and shipment schedules to support accurate cash flow planning.Support internal audits and maintain compliance with production processes and documentation standards.Reporting & AnalysisMaintain accurate and up-to-date production and logistics trackers.Maintain, track and analyze weekly production WIP (work-in-progress) and logistic trackers & reports, providing timely updates to internal and external stakeholders.Analyze vendor performance (on-time delivery, quality, compliance) and suggest improvements.Prepare regular reports on production status, shipment timelines, and inbound delivery metrics.All other related duties as assigned.Qualifications24 years of experience in production coordination, inbound logistics, supply chain, or a related fieldpreferably in apparel, consumer goods, or manufacturing.Strong organizational and project management skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.Excellent written and verbal communication skills, with the ability to collaborate effectively across teams and with external vendors.Proficiency in Microsoft Excel, ERP systems (e.g., Full Circle), and project management tools like Asana or Trello.High attention to detail and a proactive, solution-oriented approach to problem-solving.Understanding of quality control processes, purchase order management, and international logistics is a strong asset.What do we offerA competitive salary range of $60,000 65,000K based on your skills and experienceA flexible, hybrid work environment with core working hours to fit your scheduleTwo weeks of vacationFully paid health benefits after a 3-month probationary periodCompany mental health daysCompany events & retreatFree snack & drink bar in office