Job Title

Reporting to the Project Accounting Supervisor, the Office Administrator will handle administrative duties coordinating and managing the front entrance, reception area, and boardrooms at GIP's Caledon Office.Please note this is a 6 month Contract position.Primary Scope of Role:Attend to visitors at the front desk.Keep the front entrance, reception area, and boardrooms neat, tidy and presentable at all times. Provide support for boardroom meeting bookings and ensures smooth connectivity for users. Provide assistance as requested for general admin (PowerPoint presentations/Office Flyers)Scan and file documents (eg. WSF/Packing slips/Lab Reports/etc).Process Account Payables, obtaining required approvals for AP invoice processing.Follow up with Customers for paymentsCoordinate office administration matters (e.g. janitorial services, maintenance, social events, etc.). Monitor and replenish the office supplies inventory.Maintain and replenish the kitchen area ensuring they are stocked and tidy. Prepare mailing or courier requests.Establish and maintain relationships with key vendors (cleaning, maintenance, supplies, couriers) to ensure high quality services. Support travel booking and expense processing as required.Maintain and organize all related filing systemsOther related general administrative duties as required.Position Requirements:Post-secondary education preferredKnowledge of JDE would be preferredGood Communication to deal tactfully and assertively with customers, co-workers, project managers and senior staff Strong attention to detail Must be highly organized and able to multi-task Strong computer skills, proficiency in MS office specifically Excel, Teams, Word and PowerPoint.Exhibit a strong work ethicResults-driven with an ability to deliver success in a fast-paced environment. Ability to connect and interact with people to seek different perspectives. Superb communication and interpersonal skillsStrong ability to effectively prioritize and manage multiple competing priorities. Demonstrate versatility and resourcefulness in overcoming business challengesSuccess PredictorsAnalytical mindset.Versatile and resourceful problem solver.Proactive and self-motivated.Effective communicator, confident in engaging with all levels of the companyAbout UsOur PeopleAt Green Infrastructure Partners (GIP), our people are second to none. Our most valuable asset is people our employees, our customers, and the public. Nothing is more important than our people coming to work happy and leaving safely. GIP team members are at the heart of our success in designing and delivering infrastructure projects safely, thoughtfully, and with the highest qualityOur WorkThe work we do impacts lives. It impacts our schools and neighbourhoods and shapes our communities and cities. We are one of Canadas largest and fastest growing construction companies. Every day our people are designing, delivering, and maintaining infrastructure for Canadas rapidly growing cities. From demolition, shoring and foundations, excavation, remediation, to structures, paving and the production of materials, we have the unique ability to self perform all project scopes without reliance on sub-contractors. The work we at GIP today will carry us into a better, greener, and safer tomorrow.Our CultureWe are committed to fostering a work environment that embraces Diversity, Equity, Inclusion and Belonging for all so our people benefit from the creative solutions that come from embracing differences.Sustainability is part of our DNA. We focus on recycling and reusing materials by taking old roads and reengineering them into new roads, keeping tons of used materials out of our landfills.