Job Title

Our client is a multi-disciplinary engineering firm with offices across Canada. We are looking for an intermediate to senior level Office Manager for their team, based in Edmonton.This individual will support a smaller satellite office. The firm offers multidisciplinary services, from civil, structural, mechanical, and electrical services to architectural services. Current projects are mostly residential and commercial, with some light industrial.We are looking for an experienced office manager who comes from the environmental consultancy world, or an architectural or construction development firm. This person will provide overall administrative support to 10+ people in Edmonton and maintain communications with head office. The successful incumbent will be responsible for managing day-to-day administrative tasks, overseeing various office administration functions, coordinating project delivery, preparing proposals, and providing vital tracking summary reports on key metrics. This position will play a crucial role in assisting with presentations to staff and ensuring the smooth functioning of both the administrative and operational aspects of the office.Responsibilities:Oversee the day-to-day operations of the office, ensuring that all facilities are well-maintained and fully functionalManage office supplies and inventory, ensuring timely procurement and cost-effectivenessCoordinate with building management and external vendors to address maintenance and operational needsCoordinate and manage the proposal development process from start to finishCollaborate with cross-functional teams to gather information for proposalsWrite, edit, and proofread proposal content to ensure accuracy and clarityDevelop and maintain a library of proposal templates, boilerplate content, and graphicsEnsure compliance with proposal requirements and deadlinesCoordinate with subject matter experts to gather technical information for proposalsReview and analyze RFPs (Request for Proposals) to determine proposal requirementsProvide administrative support to the leadership team, including scheduling meetings, managing calendars, and preparing reportsHandle incoming and outgoing correspondence, ensuring timely and accurate communicationMaintain and update company records, files, and databasesSupport and enhance employee engagement by fostering a positive and collaborative work cultureAssist in organizing company events, meetings, and team-building activities for the Edmonton officeFacilitate onboarding for new hires and ensure they are set up for success with the necessary tools and resourcesCoordinate with the finance department to handle invoices, payments, expense reports, and provide payroll support as neededQualifications:3-5 years of experience in office management, administration, or a similar roleExperience working in the following industries: construction/development, architectural/design, and/or engineering consultancyExceptional organizational skills, strong attention to detail, and the ability to multitask effectivelyExcellent verbal and written communication skills with a professional demeanorProficiency in office software, including Microsoft Office SuiteExperience with project management software is an assetAbility to work proactively and responsibly under minimal supervisionPost-secondary degree or diploma in business administration, management, or a related field is an asset