Job Title

Drive your Career!We love our cars, but its the people behind them who make them what they are. To market, sell, and service great cars, we need great people. Thats why at Volkswagen Group Canada, we are passionate about our cars and our brand and foster this same passion and drive in our people. We know that the right people in the right positions can do incredible things, and we love making that happen.We are seeking a highly organized and proactive individual to serve as a Business Coordinator for the Legal, Government, and Regulatory Affairs (LGRA) team. In this role, the successful candidate will provide comprehensive administrative and coordination support to the LGRA function, ensuring smooth day-to-day operations and effective communication across stakeholders.In addition, the successful candidate will allocate a portion of their time to support the Human Resources (HR) team with various administrative tasks and initiatives. This dual-support role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities with professionalism and discretion. This is a hybrid role.Key Responsibilities: Legal, Government & Regulatory Affairs Assistance with litigation and corporate files, including preparation of settlement payment requests and coordination of settlement funds, updating files on share drive. Managing status of legal pending account and meeting with finance on a regular basis to reportProcessing invoices and litigation claim backs, including management of matters through Legal TrackerAssisting with year-end activities, including drafting of audit inquiry letters and account accrualsAdministrative filings, including quarterly Stewardship filingsPreparation of department purchase ordersOther general administrative tasks for LGRA team, including but not limited to mail collection, group meeting scheduling, coordination and tracking of annual trainings, filing of documents on shared drive, maintenance of LGRA team generic email addresses and intranetHuman ResourcesPrepare and coordinate key internal and external meetings, manages agenda topics, communication, and action plans, all follow ups as requiredEffectively manage on a timely basis: travel management, company car/IT concerns, teleconference set-up, appointment booking, translation ad hoc requests, etc.Research and respond to external vendors and inquiries as directedHR team tracking of vacation, absences, requests, and act as delegate for CHRO in approvals for same (currently Dayforce and Concur)Manages purchasing process for HR (POs, KSRM, Shopping carts, payment of invoices, etc.)Manage HR vendor contracts to monitor expiry dates and/or renewal needsMonitor and manage the tracking of departmental budget, accruals, and respective expenses in collaboration with Controlling.Monitor HR Mail and Inbox at minimum 2x/daily and redirect inquiries, as needed.Qualifications:College/University Degree Business Administration or other relevant field5+ years of experience supporting senior leadership, prior experience as a Legal Assistant and supporting a busy department.Prior experience managing budgets and understanding management of pending accounts is a must.Strong organizational skills and ability to juggle multiple demandsStrong computer skills - word processing/spreadsheet management/exceptional excel skillsStrong communication skills - interpersonal and writtenAbility to work independently and as part of teamResourceful and comfortable working under minimal supervisionWhat youll get in return: A flexible and collaborative team dynamicOpportunities for developmentOpportunities to participate in exciting company events that give back to the communityCompetitive employer paid benefits and overall compensation packageAnd much more!*Please note that we appreciate the interest of all candidates, however only those under consideration will be contacted.Volkswagen Group Canada Inc. is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, family status, gender identity, gender expression, national origin, age, disability or any other characteristic protected by federal, or local laws.Volkswagen Group Canada Inc. is committed to providing accommodations for people with disabilities during all phases of the hiring process including the application process. If you require an accommodation because of a disability, we will work with you to meet your needs. Applicants need to make their needs known in advance. If you are selected for an interview and require an accommodation, you are encouraged to advise the Recruiter who will consult with you to determine an appropriate accommodation. #LI-Hybrid #LI-LD1