Job Title

Why join the CanDeal Team?CanDeal Group is a leading provider of electronic marketplaces and data services for Canadian dollar fixed income securities and derivatives. CanDeals Markets Division, provides access to a deep pool of liquidity for Canadian government, agency, provincial and corporate bonds, as well as money market instruments and interest rate swaps. CanDeal Data & Analytics (DNA) delivers data and analytics products and other services that support business, trading and technology needs for participants in the Canadian capital markets. CanDeal Group is a growing and entrepreneurial organization with a solid foundation in the Canadian fixed income markets and an ownership group which includes: BMO Nesbitt Burns Inc., CIBC World Markets Inc., National Bank Financial Inc., RBC Dominion Securities Inc., Scotia Capital Inc., TD Securities Inc. and TMX Group.This is an exciting time to join a growing organization led by visionary leaders who are helping to shape their industrys future. JOB PURPOSE The purpose of this role is to support the organizational operations and ensure the smooth functioning of our office.This role will coordinate office procedures and resources to facilitate organizational effectiveness and efficiency.PRIMARY RESPONSIBILITIES Exco Partner SupportProvide general administrative support to the identified ExCo members (as well as other senior staff if and as required). Includes assistance with legal document preparation, obtaining signatures and filing documents in CanDocs when required.Help coordinate and arrange conference registration for the Markets and DNA employees as required Meeting CoordinationCoordinate meeting set up with 3rd parties, including DNA Gov. CommArrange catering (if required), arrange conference room bookings and event coordinationFinance/Purchasing Monitoring and purchasing Office Supplies Bistro Supplies - Ordering, receiving, maintaining the inventory and stocking cabinets in kitchen and storage roomsSupport IT purchasing as requiredPrepare purchase orders in accordance with the Finance Departments policies andproceduresCoordinate annual Board, GC, OC, and client holiday gift purchases and distributionCheque depositsCredit card adminSupport corporate donation programs that include making payments to charities as directedMonthly credit card expense and invoice matchingSupport mid year and year end auditsSupport mid year and year end regulatory filingSupport annual budgeting processHelp manage travel booking vendor Corporate Support annual Insurance renewalAssume and/or support annual extra-provincial corporate registration renewalsSupport with CanDocs document program Manage incoming and outgoing mail and courier deliveries MarketingSupport business unit marketing requirements (e.g. branded product sourcing and purchasing, coordination with marketing agencies, etc.)Help coordinate corporate sports and event ticket tracking and distribution, including parking arrangements as requiredCoordinate offsite marketing events (i.e. conferences, etc.) FacilitiesSupport P&C and IT with new hire onboarding and preparednessCoordinate, update, and revise internal seating plans as requiredAssist with landlord coordinationContractor coordination for management, repairs, renos, etc.Manage cleaning vendor relationship and supervisionManage photocopier vendor, including maintenance an renewalsNew furniture purchasing Maintain Office and furniture key inventory OtherGenerally support office requirements as they arise and manage fires effectively when they ariseQUALIFICATIONS Education & Experience Minimum of 3-5 years experience in an Administrative/Coordinator role in a professional services environmentPost Secondary Education in Business Administration or a related field. Open-minded behaviour and can-do attitude. Knowledge, Skills & Abilities Proven ability to use MS Office with Outlook, Word, Power Point and Excel for scheduling purposes, presentations and organizational activities. Ability to set up and execute in-person and virtual meetings using various platforms (Teams, Webex)Strong organizational skills and multitasking skills Ability to manage in-person meeting logistics such as room set up, technology set up, catering and possible hotel bookings. Excellent written and verbal communicationAbility to handle confidential information with discretion Positive and proactive attitude with attention to detailAbility to work collaboratively amongst various teams. If you're someone who is eager to learn, grow, and carve out a successful career path, this is the perfect role for you. Please inform us if you require any accommodations during the hiring process by emailing . Please note that only those candidates selected for an interview will be contacted.