ABOUT THE OPPORTUNITYOur clients are seeking a dynamic individual organize and manage our conference and events. Our annual events attendees include industry leaders from coast to coast, government officials, top speakers, and more. Our typical annual calendar of events includes Home Building Week (national committee and council meetings and conference held in locations across Canada with approximately 500 attendees), fall meetings (Ottawa), Day on the Hill (Ottawa), the International Builders Show (IBS) CHBA Reception (Las Vegas) and the Executive Officers Council Professional Development Forum (locations across Canada). We also have a variety of other smaller events. Come join our dynamic team in this exciting position to support our industry in serving our members and being an integral part of addressing housing affordability across Canada.ABOUT THE JOBReporting to the Senior Director, Operations, the Manager, Conference and Events is responsible for carrying out our annual schedule of conference and events, ensuring overall excellence and members satisfaction.Key ResponsibilitiesDetermine locations, negotiate contracts with site venues, suppliers and speakersScouts and recommends venues for Ottawa-based events (fall meetings, Day on the Hill)Scouts and recommends locations and venues for out of Ottawa events (Home Building Week, Executive Officers Council Professional Development Forum)Organizes venue and logistics for IBS Canada ReceptionNegotiates all conference and events contracts, including venues, hotels, catering, AV companies, off-site events and other third partiesOversees negotiating and contracting with all associated vendors and suppliers for all eventsLiaises with guest speakers, provides supports to other speakers as neededPlans and implements conference and events logistics and schedulesManages the roll out of events annually, from registration launch to post-event surveys, updating timelines and authority documents as neededMonitors timelines, activities and responsibilities for conference and eventsWorks with CEO, alongside the conference and events team to design the theme(s) for Home Building WeekWorks with Manager, Stakeholder relations and operations staff to identify sponsorship opportunities, and ensure sponsorship success at conference and eventsWorks with operations and finance staff to develop, track and reconcile budgetsWorks with events team and IT on registration systems and other IT needsProvides on-site logistical support at conference and eventsActs as overall lead on-site for conference and events, liaising and trouble shooting with colleagues, members and venue staff as neededWorks in concert with conference and events team on site to ensure all aspects of event successLiaise with CEO, staff leads and other colleagues to ensure orderly day-to-day flowABOUT YOU, THE CANDIDATECHBA National is looking for a dynamic self-started and team player with the following skills and attributes:Experience5 years experience or more in events planning, implementation and coordinationPreferred: Association/not-for-profit experienceEducationEvents planner or management certification, with related postsecondary educationEquivalent combinations of education and experience may be consideredKnowledgeKnowledge of the opportunities and challenge with in-person members events in the post-Covid eraKnowledge of trends and innovations in the pan-Canadian events planning industrySkills and AbilitiesAbility to develop strong working relationships that encourage cooperationAbility to multi-task, advancing multiple projects and activities simultaneously and under pressureStrong negotiation skillsProject management and organizational skillsAbility to remain calm under pressureDeveloping, tracking and reconciling budgets, approves invoices, ensures timely payments to third partiesTeam fitDetail-oriented with excellent organizational and time management skills, and the ability to prioritize and handle multiple tasks and competing deadlinesSelf-starter who thrives in an environment where he/she can be equally successful working independently as well as collaboratively in a team environmentOutstanding interpersonal and listening skills with a demonstrated ability to develop strong working relationships that encourage cooperationPassionate about finding creative solutions to enhance in person events to serve CHBA membersFriendly and helpful with a positive client-service outlookEnthusiastic desire to contribute to the overall success of the CHBA and its membersHours of workThe hours of work are from 9:00 am to 5:00 pm, Monday to Friday, though some flexibility is available.CHBA National is a hybrid work environment. There will be requirements to travel within Canada to attend events and meetings. The incumbent may be asked to work overtime as required.
Job Title
Manager of Conference and Events