Job Title

We are seeking a highly organized and detail-oriented individual to support site administration throughout the project lifecycle in Prince Rupert, BC. This role is critical in ensuring smooth operations by managing logistics, documentation, and coordination between contractors, staff, and stakeholders. This position requires strong administrative skills, proficiency in basic software tools, and the ability to multitask in a fast-paced construction environment. Key Responsibilities: Onboarding & Personnel Coordination: Manage onboarding for new hires, including camp bookings, travel arrangements, and site access. Maintain staff shift registers and track contractor FTEs (Full-Time Equivalents). Coordinate visitor logistics, including passes and site inductions. Administrative & Office Management: Oversee office supplies, printer maintenance, and in-town pickups. Manage the Construction Manager''s meeting calendar and schedule flights for personnel. Update contractor contact lists and handle travel authorization processes. Logistics & Documentation: Track fleet vehicles, including servicing and maintenance requirements. Process consumable material/service requisitions for the project. Assist with IT request coordination and interface with Home Office administration. Compliance & Reporting: Ensure accurate record-keeping for site access (e.g., port authority passes). Support data tracking and reporting as needed. Required Skills & Qualifications: Proficiency in Microsoft Office (Word, Excel, PowerPoint). Strong organizational and time-management skills. Experience in construction, logistics, or project administration is an asset. Ability to work independently and collaborate with cross-functional teams. Valid driver''s license and reliable transportation required. Benefits: Camp accommodations provided for non-local candidates. Local candidates may opt for an 8-hour/day schedule. Fast-paced environment with a focus on efficiency and compliance. Others: This role offers potential opportunities for career growth and development.