Job Title

Our clients are seeking a dynamic individual organize and manage our conference and events. Our annual events attendees include industry leaders from coast to coast, government officials, top speakers, and more. Our typical annual calendar of events includes Home Building Week (national committee and council meetings and conference held in locations across Canada with approximately 500 attendees), fall meetings (Ottawa), Day on the Hill (Ottawa), the International Builders Show (IBS) CHBA Reception (Las Vegas) and the Executive Officers Council Professional Development Forum (locations across Canada). We also have a variety of other smaller events. Come join our dynamic team in this exciting position to support our industry in serving our members and being an integral part of addressing housing affordability across Canada. Reporting to the Senior Director, Operations, the Manager, Conference and Events is responsible for carrying out our annual schedule of conference and events, ensuring overall excellence and members satisfaction. Determine locations, negotiate contracts with site venues, suppliers and speakers Scouts and recommends venues for Ottawa-based events (fall meetings, Day on the Hill) Scouts and recommends locations and venues for out of Ottawa events (Home Building Week, Executive Officers Council Professional Development Forum) Organizes venue and logistics for IBS Canada Reception Negotiates all conference and events contracts, including venues, hotels, catering, AV companies, off-site events and other third parties Oversees negotiating and contracting with all associated vendors and suppliers for all events Plans and implements conference and events logistics and schedules Manages the roll out of events annually, from registration launch to post-event surveys, updating timelines and authority documents as needed Monitors timelines, activities and responsibilities for conference and events Works with CEO, alongside the conference and events team to design the theme(s) for Home Building Week Works with Manager, Stakeholder relations and operations staff to identify sponsorship opportunities, and ensure sponsorship success at conference and events Works with events team and IT on registration systems and other IT needs Provides on-site logistical support at conference and events Acts as overall lead on-site for conference and events, liaising and trouble shooting with colleagues, members and venue staff as needed Works in concert with conference and events team on site to ensure all aspects of event success 5 years experience or more in events planning, implementation and coordination ~ Events planner or management certification, with related postsecondary education Knowledge of the opportunities and challenge with in-person members events in the post-Covid era Knowledge of trends and innovations in the pan-Canadian events planning industry Ability to multi-task, advancing multiple projects and activities simultaneously and under pressure Project management and organizational skills Developing, tracking and reconciling budgets, approves invoices, ensures timely payments to third parties Detail-oriented with excellent organizational and time management skills, and the ability to prioritize and handle multiple tasks and competing deadlines Passionate about finding creative solutions to enhance in person events to serve CHBA members The hours of work are from 9:00 am to 5:00 pm, Monday to Friday, though some flexibility is available. ~ There will be requirements to travel within Canada to attend events and meetings. The incumbent may be asked to work overtime as required.