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PROPOSAL COORDINATORType: In-Office|Permanent Position|Calgary AB About Our ClientAre you a deadline-driven proposal professional with a knack for coordination and a passion for quality?Were working with a well-respected organization in Calgary that is seeking a Proposal Coordinator to join their collaborative and high-performing team. If you thrive under pressure, enjoy managing moving parts, and have a sharp eye for detail, this opportunity could be a perfect fit.The OpportunityThis team supports multi-disciplinary professionals in producing strategic, polished, and compliant proposals across a variety of sectors including infrastructure, municipal services, engineering, and planning. The Proposal Coordinator is central to the success of the proposal lifecyclefrom reviewing complex RFPs to pulling together contributions from technical teams and meeting strict deadlines with excellence.Youll work alongside a responsive and collaborative team that values continuous development, mentorship, and creativity. This is a fast-paced environment with diverse projects and the chance to make a visible impact. Key Responsibilities: Review and summarize RFP/RFQ requirements for internal teamsCreate proposal workplans and timelines, managing deadlines and deliverablesCoordinate contributions from technical writers, project managers, and designersFacilitate proposal meetings to align teams and track progressFormat, proofread, and finalize documents for submissionMaintain and update proposal content libraries (resumes, project sheets, templates)Ensure brand, formatting, and editorial consistency across all submissionsSupport post-submission debriefs and track success metrics Qualifications: 3+ years of experience coordinating proposals in a multi-partner or technical environmentStrong working knowledge of the RFP process and proposal lifecycleExcellent attention to detail with advanced proofreading and document formatting skillsPost-secondary education in communications, marketing, business admin, or related fieldor equivalent experienceProficiency in Microsoft Office Suite (Word, Excel, PowerPoint); experience with templates is a mustAdobe Creative Suite experience is an asset, but not requiredFamiliarity with AEC (Architecture, Engineering, Construction) or municipal procurement is a bonusStrong communication and relationship-building skillsyoure confident coordinating inputs from a wide range of stakeholdersDeadline-driven with the ability to juggle competing prioritiesConfident taking initiative and solving problems independentlyAbility to translate technical content into client-focused messagingCollaborative mindset with a high degree of adaptabilityA passion for producing high-quality work and contributing to team wins About UsExecutrade is one of Western Canadas most comprehensive full-service recruitment firms, with over 50 years of expertise in connecting talented professionals with leading organizations.We are proud to apply principles of diversity, equity, and inclusion in all our recruitment practices, ensuring equal opportunities for all candidates. Our commitment to these values enables us to match organizations with a diverse range of top talent, fostering workplace cultures that thrive on innovation, collaboration, and respect.In accordance with Canadian immigration laws, priority will be given to Canadian citizens and permanent residents. Learn more: