Job Title

About Conestoga Cold Storage:Conestoga Cold Storage is a Canadian leader in refrigerated warehousing and logistics services. With a strong commitment to innovation, efficiency, and customer satisfaction, we provide temperature-controlled storage solutions to some of the countrys most trusted food brands. Were currently seeking a proactive and highly organized Executive Assistant to support our senior leadership team at our Kitchener headquarters.Position Summary:As the Executive Assistant, you will be a key contributor to the success of our executive team, providing high-level administrative support and ensuring the smooth operation of day-to-day activities. Youll work in a fast-paced environment requiring discretion, attention to detail, and strong organizational skills.Key Responsibilities:Provide direct administrative support to the executive team, including calendar management, meeting coordination, travel arrangements, and expense reportingPrepare, format, and edit internal and external communications, reports, presentations, and other documentsAct as a liaison between executives and internal/external stakeholdersManage sensitive and confidential information with discretionCoordinate board meetings, take minutes, and follow up on action items as neededOrganize company events, site visits, and meetings involving clients, partners, and vendorsHandle general administrative duties such as filing, data entry, and procurement of office suppliesIdentify and implement administrative process improvementsQualifications:Minimum 5 years of experience in an executive or senior administrative support rolePost-secondary education in business administration, office administration, or a related fieldExceptional communication and interpersonal skillsStrong organizational abilities and attention to detailProficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)Ability to handle multiple priorities in a fast-paced, deadline-driven environmentHigh level of professionalism, discretion, and confidentialityPreferred Qualifications:Experience in logistics, warehousing, or manufacturing environmentsKnowledge of project coordination or event planningFamiliarity with SharePoint or other collaborative toolsWhat We Offer:Competitive salary and comprehensive benefits packageSupportive team environment and family-owned company cultureOpportunities for long-term growth and developmentConvenient location in Kitchener with free on-site parkingConestoga Cold Storage is committed to diversity and inclusivity in the workplace. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.While we welcome all applications, we are only able to contact those candidates who are currently under consideration.