Job Title

**Job Number****:** **52876** The Community Standards Branch is looking for an Assisted Snow Program (ASP) Clerk to provide a broad range of administrative support services to the ASP team. The Assisted Snow Program is a high-profile pilot program and this position requires both teamwork and independent decision-making regarding the diverse and varied duties and assignments. The core functions include: staff/section administrative support, invoice management, and data/process management. **What will you do?** * Manage the flow of incoming and outgoing correspondence, ensuring document and records and properly entered and recorded * Provide constant communication with program participants and citizens of Edmonton to coordinate their involvement in the program * Monitor and coordinate various administrative support services for the unit, including: coordination of telecommunications, directory updates, stationary/office supply orders and other related tasks * Create, update and maintain various documents, such as contact lists for vendors and program applicants, and general communication support * Process and authorize applications within program guidelines and procedures for internal and provincial support and funding * Provide clerical/computer support to stakeholders when appropriate in order to guide and manage stakeholders with issues, concerns, and inquiries for the program * Manage calendars, including monitoring calendars & schedules; prioritizing, shifting and scheduling meetings; coordinating appointments among various internal and external stakeholders; sending meeting reminders etc * Support the delivery of meetings, including booking rooms, preparing agendas, booking catering, managing attendance lists, taking minutes and following up on action items * Format and draft various documents, including memos, letters, reports, inquiries, emails etc. * Greet, assist, direct and announce staff and visitors to the work area * Work with 311 and website contacts to ensure effective and efficient communication to stakeholders, program participants, and contract vendors * Print, process and distribute program information and advertising documents * Other duties as required **Qualifications**: * Completion of Grade 12 including business subjects related to data entry, or completion of an appropriate certificate program from an approved business school/college * A minimum 2 years of diversified office and word processing experience, including data entry and general office procedures **Assets:** * Proficiency in relevant software and computer applications, including Google Workspace (Gmail, Calendar, Docs, Forms, Sheets, Slides, etc), Microsoft Office (Word, Excel, etc), and the ability to learn new computer skills; experience with POSSE, Taleo, Ariba and/or SAP **Skills required for success:** * Ability to creatively problem solve and adapt quickly to change * Considerable knowledge of modern office practices, procedures and equipment * Ability to make decisions, format documents, take minutes and maintain records in accordance with established policies, procedures and formats * Ability to work independently and professionally within a team environment * Strong verbal and written communication skills, including excellent grammar, punctuation and spelling * Ability to perform assigned tasks with a high level of accuracy * Excellent time management and organizational skills, with the ability to efficiently and effectively manage competing priorities, manage a large volume of work, and work under tight timelines * Customer service focused with the ability to handle various inquiries, maintain effective working relationships within a multidisciplinary team, and effectively manage conflict * Strong interpersonal skills and the ability to establish and maintain effective working relationships with a focus on collaboration * Proven ability to effectively handle sensitive information using discretion * Alignment to our Cultural Commitments and Leadership Competencies (* Embracing a culture of equity, diversity, reconciliation and inclusion **Conditions of Employment:** * Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement **Work Environment:** * This position may be eligible for a **hybrid work arrangement** with the flexibility to work from both home and the worksite as per the Letter of Understanding between the City of Edmonton and Civic Service Union 52. * The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance. **The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact** ******. Learn more about our benefits** *****Up to 1 temporary full-time position for up to 11 months*** **Hours of Work:** 33.75 hours per week **Salary Range:** $25.172 - $31.257 (Hourly) *Salary ranges are in the process of being updated in accordance with the recently ratified collective agreement between the City and* ***CSU 52*** *and will be forthcoming shortly.* **Talent Acquisition Consultant:** PC/SB *Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.* **Classification Title****:** Clerk II **Posting Date****:** Jul 8, 2025 **Closing Date****:** Jul 22, 2025 11:59:00 PM (MDT) **Number of Openings (up to)****:** 1 - Temporary Full-time **Union** **:** CSU 52 **Department****:** Community Standards **Work Location(s)****:** VERSA Building, Suite 100, 4118 - 93 Street Edmonton T6E 5P5