Job Title

Hiring a Procurement and Operations Manager (permanent role). Professionals with suitable experience may send their updated resume to Sriram.Parasa@brainhunter.comRequirement SummaryJob-Role/Title: Procurement and Operations ManagerJob-Location: Toronto, Ontario - M6R 2B2 Canada.Job-Type: Full-Time Employment position / Permanent role (with FTE benefits).Work-Style: 40 hours/week and an On-site work setting, 5 days/week in the office required.Position Overview and Key Responsibilities: This Procurement Manager role is seeking an experienced Procurement & Operations Associate to join our growing team. Consultants with experience in an interior design setting, and specifically in hospitality and commercial design, would be an asset. This is an exciting opportunity to contribute to highly creative projects from concept to completion.The role will be a full-time position, Monday to Friday from 9:00 am to 5:00 pm. The role will be mainly focused on the procurement process, along with support in both operations, financial reporting, and bookkeeping. Key elements of the role are researching, sourcing, verifying, and purchasing FF&E (Furniture, Fixtures, and Equipment) for all projects. Lighting, furniture, materials, artwork, fabrics, finishes, shipping, and installation. Full deliverables management on all orders and budget management from quote to order to invoice - AR/AP relating to procurement. Some bookkeeping experience would be an asset.The Procurement Manager's duties include, but are not limited to:Work with the design team to source FF&E (Furniture, Fixtures, and Equipment) for various projects. Assist with RFQs for all items in design packages Furniture including finishes and fabrics, lighting, hardware and fixtures, materials and finishes.Develop a budget for all FF&E (Furniture, Fixtures, and Equipment), including the items' base costs, freight costs, including duties and brokerage fees, storage and local shipping, installation, and associated fees.Create sign-off documents concerning procurement, client, design team, and supplierAnalyze quotes, select and recommend suppliers, manage supplier relationships, and ensure quality, quantity, finishes, specifications, and delivery plans are correct and seamless. Negotiate trade discounts and payment termsMeasure supplier performance on an ongoing basis; Research new supply chain opportunities and cost-saving potentialCreates and manages all POs per approved product specifications ensures all details of the orders are correct.Drafts, reviews, negotiates, and maintains contracts and other business documents in support of the purchase of goods and servicesDevelops procurement strategies that are inventive and cost-effective; promotes a culture of long-term savings on procurement costsUnderstands how to make and maintain many business contacts, including furniture manufacturers, national logistics & freight warehousing companies, lighting suppliers, etc., and maintains an up-to-date supplier listManages the logistics and schedules from procurement to prototype to delivery; Establishes and consistently updates the procurement delivery schedule and maintains up-to-date project reports for the client, design team, and contractor for each project to ensure seamless timing for all deliverables.Coordinates international/domestic shipping and delivery of items to final locations for all projectsMaintains accounts payable and receivable as pertaining to procurementManages and sets up the FF&E project installations. Communicates with General Contractor to arrange installation details, including delivery dates, times, crew to unload/process product, receiving hours, etc.Anticipate potential issues and have problem-solving strategies pre-delivery and post-deliveryUpon project completion, reconciles invoices to review with the Managing PartnerCreates project close-out documents for ongoing care and upkeep of FF&E, including care and product guides, warranties, and deficiencies.Operations ResponsibilitiesAssist with HR onboarding set up and maintain health insurance plans, set up new hire packages, and file accordingly. Assist Managing Partner with basic HR policies as needed.Schedule selected meetings and manage the calendar for the Principal DesignerPhone system, IT, program, and licenses managementExpense tracking and disbursement invoicingAnswer phone calls and forward calls and messages appropriatelyAssist with website updates.What were looking forExcellent communication, negotiating & networking skillsPlanning & organizational skills you will be managing the procurement for many projects and need to keep production timing, schedules, and logistics organizedAttention to detailAbility to read shop drawings and construction documents is a plusTech savvy MS Office Suite with strong abilities in Excel, QuickBooks or other accounting software, Adobe CC, and skills with various design software would be a great bonus.Problem-solving skills are a mustRequired Qualifications and ExperienceA bachelors degree in Business Administration, Business Analytics, Marketing, or related curricula, or equivalent work experienceExperience and knowledge of the Architecture, Interior Design, Furniture & Construction Industry, and logistics are essential to be considered for this positionMinimum of 3+ years of procurement and/or project management related experience within an interior design, architecture, or hospitality firmPrevious project management experience in project tracking and workflowStakeholder relationship management at all levelsAbility to analyze data to draw appropriate conclusionsStrong knowledge of supply chain management and procurement processesSharp attention to detail with the ability to spot inconsistencies and troubleshoot potential issuesAbility to work independently and as part of a teamManagement, logistics, business, information systems, or equivalent experience in a related disciplineCustomer-focused, a self-starter, and an independent workerExcellent communication skills (written, verbal, presentation, and networking)Displaying effective organization skills, managing multiple prioritiesProject management certification is a plus.Job Type: Full-time,Permanent Benefits:Casual dressDental careExtended health careLife insurancePaid vacationSummer hours***How to Apply: Please email me your up-to-date Resume/CV at Sriram.Parasa@brainhunter.comWe appreciate all the applicants for their interest in working with us; thank you in advance. Please note that only those candidates shortlisted for the next steps in the hiring process will be contacted.