Job Title

**Executive/Personal Assistant** Full-Time | Calgary, AB | In-Person **Role Overview:** The **CEO of Shokunin Hospitality Group** is a visionary leader behind some of Canadas most celebrated culinary concepts. The group includes **Shokunin, NUPO, EIGHT, and afterEIGHT** each pushing the boundaries of sustainable cuisine and cultural storytelling through food. We are seeking a **versatile and highly organized Executive/Personal Assistant** to support the CEO directly in both day-to-day operations and personal life while also managing social media content and engagement for the restaurant brands and the CEOs professional platforms. **Summary:** This is not your average assistant job. Youll be the right hand to the **CEO of Shokunin Hospitality Group** ensuring the day flows smoothly, handling logistics and life admin, and helping tell the story of a fast-growing restaurant group across digital platforms. This full-time position is ideal for someone with sharp organizational instincts, a flexible schedule, and a passion for hospitality, brand-building, and making things happen. After a 3-month probationary period, full benefits will be provided. **Responsibilities:** **Executive & Personal Support** * Respond to and organize both the CEOs and your own email inboxes * Act as the main point of contact between the CEO and team members, clients, collaborators, and vendors * Curate and manage daily, weekly, and monthly schedules, ensuring priorities stay on track * Screen and direct phone calls, manage text communications, and distribute correspondence * Use sound judgment to manage and respond to a wide variety of requests and queries * Create and update daily to-do lists and manage shifting priorities * Schedule and confirm meetings, appointments, and reservations * Coordinate personal and professional travel arrangements, including itineraries and bookings * Take meeting minutes and assist with note-taking and follow-up tasks * Source supplies, tools, or equipment for personal and professional use * Produce reports, presentations, briefs, and project documents * Maintain organized email and digital filing systems * Assist with personal errands and day-to-day life administration * Collaborate closely with the restaurant operations manager * Maintain and track expense reports, invoices, and budget data * Communicate efficiently with a wide range of team members and external contacts (contractors, designers, graphic designers, accountants, etc.) * Conduct research and summarize findings to support decision-making * Thrive in a range of work environments from home offices to restaurants, to off-site locations * Travel between various business sites across Calgary and the Okotoks area as needed **Social Media Management** * Manage social media accounts for **Shokunin, NUPO, EIGHT, afterEIGHT**, and the CEOs professional brand * Schedule and publish engaging content that reflects each brands unique voice and offerings * Monitor social media channels and respond to DMs, comments, and mentions * Collaborate with internal & external teams to collect images, updates, and stories worth sharing * Track content performance and audience engagement, sharing insights to inform strategy **Education** * High School diploma (required) * PA diploma or Post-Secondary Degree (advantage) **Skills & Qualifications** * Proven work experience as a Personal and/or Executive Assistant * Knowledge of office management systems and procedures * Google Workspace and English proficiency * Outstanding organizational and time management skills * Familiar with scheduling meetings via Zoom and/or Google Meet * Ability to multitask and prioritize daily workload * Excellent verbal and written communication skills * Discretion and confidentiality * Japanese language (advantage) * Must work well both independently as a self-starter and as part of a large, diverse team * Well-developed time management skills * Must have a car and be able to use it for daily transportation * Must have a valid drivers license and personal vehicle for errands and off-site tasks * Tech-friendly and resourceful; able to troubleshoot and adapt * Social media savvy comfortable with scheduling tools, engagement, and brand voice * Ability to work independently while maintaining discretion, confidentiality, and professionalism * Schedule flexibility is key some tasks may fall outside standard hours **Job Details:** **Position:** Executive/Personal Assistant (Full-Time) **Location:** Calgary, AB some remote tasks possible, but majority in-person support required **Schedule:** Full-time, with flexibility depending on the CEOs calendar and projects **Compensation:** $60,000.00$85,000.00 per year, based on experience **Job Type:** Full-time, Permanent **Benefits:** Full benefits provided after successful 3-month probationary period **Typical Schedule:** 8-hour shift, Monday to Friday (may vary based on needs) Job Types: Full-time, Permanent Pay: $60,000.00-$80,000.00 per year Benefits: * Dental care * Extended health care Schedule: * Monday to Friday * Night shift * Weekends as needed Work Location: In person