Job Title

**Reports to:** Human Resources Manager and Executive Director **Job Profile:** The **Human Resources** **Administrative Assistant** coordinates human resources functions including but not limited to: Coordinate and manage training for 150 employees; Arrange for internal and external staff training and development; Recruitment and selection including reference checks; Arrange for advertising and posting of job vacancies; Manage personnel information databases; Set up and maintain manual and computerized information filing systems; Prepare staff relations information; Answer telephone and relay telephone calls and messages; Schedule and confirm appointments; Type and proofread correspondence, forms, and other documents; Maintain and prepare reports, inventories, mailing lists, and databases; Photocopying, faxing, and filing preparations; WCB; Maintain confidentiality at all times; Prioritizing and completing assigned workload; Maintain an organized work area; Assisting in the coordination of meetings and meeting minutes; Communicating appropriately with managers, staff, individuals, families, guardians, and the general public. Provide back up to the Administrative Assistant and reception area if required. Responsible to be aware of his/her health, safety, and wellness related responsibilities and must do their part towards workplace safety including reporting all potential job hazards, near misses, and workplace injuries. **Job Evaluation Results:** **Factor Rationale** **1. Education** Requires High School Diploma plus formal business administration training. Business Administration Diploma preferred. **2. Experience** Requires minimum of two years office administrative experience, including knowledge of administrative processes; human resources experience considered an asset. **3. Complexity** Decisions are typically governed by established practices and precedents; may recommend actions, subject to others approval; coordinates actions to meet others requirements; assistant role. **4. Impact of Decisions** Limited direct contact with the individuals served; errors usually the result of not following procedures or inattention to detail. **5. Leadership** This is non-supervisory work, however there is typically responsibility for coordinating activities of others to accomplish results. **6. Internal Contacts** Contacts are primarily for the exchange of non-controversial information, often in accordance with assigned duties; there may be some resource coordination requiring giving basic instructions. **7. External Contacts** Contacts and relationships are typically for exchanging information and coordinating activities of others (scheduling interviews, meetings); tact, professionalism and courtesy required. **8. Physical Skills** Work requires extensive use of keyboarding skill; speed and dexterity required; could be relatively constant, with some choice of activities. **9. Physical Effort** Some activities cause physical fatigue; modest lifting, sitting for extended periods, attention to video screen, analysis, etc.; moderate choice of action. **10. Working Conditions** Inside office environment; regular work interruptions; moderate stressor; moderate control over pace of work. Job Types: Full-time, Permanent Pay: $16.00-$22.00 per hour Schedule: * Day shift * No weekends Work Location: In person Application deadline: 2025-08-01 Expected start date: 2025-08-05