Job Title

Philanthropy Coordinators at St. Michaels Foundation work closely and collaboratively with the Philanthropy team as it builds solicitation, pipeline and stewardship strategies to maximize individual, corporate and foundation donor support through various channels. **RESPONSIBILITIES & ACTIVITIES** RESPONSIBILITY Fundraising Support Activities: * Support the philanthropy team to successfully cultivate, solicit and steward donors, prospects and volunteers to meet the fundraising goals of the Foundation. * Draft correspondence, reports, invitations and other communications for the philanthropy team. * Support the activities that arise from individualized cultivation and stewardship plans. * Communicate with the offices of donors, administrators, volunteers and hospital partners to provide information, and book meetings and follow-ups. * Review and track funds and reports on use of gifts, as assigned. * Update donor information on a centralized database (Raisers Edge). * Input and update meaningful donor interactions, next steps and proposal opportunities in database (Raisers Edge). * Prepare donor cultivation, solicitation and stewardship packages, call reports and meeting notes as requested. * Produce prospect lists, gift information and action task lists from the database in a timely and efficient manner. * Assist in the coordination of meetings for current and prospective donors. RESPONSIBILITY Operations Support Activities: * Prepare and distribute reports and presentation material using various software tools for word processing spreadsheets, and database management including but not exclusive to: Microsoft Word, Excel, PowerPoint, Raisers Edge and PowerBI. * Provide support to donors, the philanthropy team, hospital partners and volunteers-preparing basic information requests, prospect profiles, briefing notes, emails, etc. * Complete appropriate gift processing forms. * Prepare and distribute correspondence, meeting minutes and volunteer rosters. * Ensure donor gifts, pledges/reminders, tax receipts, and thank you letters are processed and issued in a timely manner. * Ensure proper electronic and hard copy filing of proposals, donor gift agreements, acknowledgments, stewardship letters and reports and correspondence. RESPONSIBILITY Volunteer Management Support and Event Management Activities: * Assist the philanthropy team with key volunteer initiatives. * Schedule internal and external meetings with volunteers, donors and hospital partners. * Organize meetings including room bookings, catering if necessary, agendas, minutes, preparation of presentations, handouts and other materials. * Ensure that the team has financial information, background and analysis to provide to volunteers and staff to fulfill their fundraising responsibilities. * Support the Philanthropy Team by undertaking event coordination and logistics to support donor cultivation and stewardship events. **KNOWLEDGE & SKILLS** * Post-secondary education in a related field college minimum - or a combination of comparable skills and experience. * Minimum of 1-year of experience working in a fundraising environment. * Excellent communication skills both written and verbal. * Demonstrated proficiency working with computer applications on a Windows platform (Word, Excel, PowerPoint, electronic mail/scheduling, internet) * Previous experience working with databases (particularly Raisers Edge and PowerBI) is an asset. * Excellent interpersonal skills and very strong person-to-person relationship-building skills. * Excellent problem-solving skills and demonstrated ability to prioritize multiple and changing demands. * Demonstrated ability to handle multiple priorities and be self-motivated in a high-pressure and demanding work environment. * Proven ability to exercise diplomacy and good judgment. * Exemplary attention to detail with excellent planning, organizational and time management skills. * Ability to work independently using an above-average level of initiative. * Ability to work as part of a fundraising team. * Ability to maintain confidentiality. * Demonstrated commitment to and understanding of the mission and values of St. Michaels Hospital and Providence Healthcare. * Willingness to work flexible hours, including some evenings and weekends. Unity Health Toronto is committed to creating an accessible and inclusive organization. We strive to provide a recruitment process that is barrier-free and in compliance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code. We understand that you may require an accommodation at any stage of the recruitment process. When you are contacted, please inform the Talent Acquisition Specialist and we will work with you to meet your accommodation needs. We want to emphasize that all accommodation requests are handled with the utmost confidentiality, respecting your privacy and dignity.