Job Title

We are currently seeking a professional and experienced Business Administrative (& Site Time Focal) to support a senior leadership team within a dynamic, high-accountability environment on a contract with view to extend. This is a great opportunity to bring your administrative expertise and technical skills to a complex, fast-paced industrial setting where attention to detail, great communication, records management and confidentiality are key.The successful candidate will provide executive-level administrative support, manage timekeeping and payroll processes for operations staff, and act as a key communication hub across various energy departments of a global energy organization, onsite, in the North East area of Edmonton Alberta - reaching those likely residing in the Fort Saskatchewan, Sherwood Park, and Scotford areas.Key ResponsibilitiesExecutive & Administrative SupportManage calendars, meetings, and travel arrangements for senior managers.Handle confidential correspondence and prepare reports, presentations, and documents.Process complex expense claims in a timely and accurate manner.Coordinate office supplies, meetings, and ad-hoc administrative tasks as needed.Payroll & Timekeeping (Site Time Focal)Serve as the subject matter expert for Workday and SchedulePro systems.Enter and validate timekeeping records, including shift changes, absences, and overtime.Ensure compliance with internal payroll policies and Collective Bargaining Agreements.Audit time entries and resolve discrepancies prior to payroll submission.Coach front-line supervisors and production staff on timekeeping and pay practices.Records Management & ReportingAct as SharePoint Functional Site Owner and Records Management Focal for the asset team.Maintain secure documentation and support data privacy protocols.Generate and distribute regular reports (e.g., overtime, absence, and quota reconciliation).To be successful: 3-5 years min. of consistent proven experience in an administrative, business support, (and senior support) or timekeeping/payroll role (Energy/Oil & Gas Industry).Education in Office or Business Administration.Proficiency in Microsoft Office, Workday, SharePoint, and/or SchedulePro is essential.Proven ability to manage sensitive information with integrity and discretion.Strong communication and problem-solving skills across all levels of the organization.Skilled in working with executive and senior leadership.Ability to prioritize competing deadlines and manage multiple responsibilities efficiently.Work onsite in the Fort Saskatchewan/Scotford, Alberta area Monday to Friday 40 hrs per week in a contract role.Valid driver's license.Must be legally authorized to work in Canada.