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### **Please see Special Instructions for more details.** This is a term-certain position until December 23 or until the permanent incumbent returns. ## **Posting Details** Position Information **Position Title** Campus Management Assistant (Term-Certain) **Position Summary** **Join Our Team as a Campus Management Assistant!** Are you a detail-oriented, organized, and collaborative professional who thrives in a dynamic environment? Red Deer Polytechnic is seeking a term-certain **Campus Management Assistant** to support the vital operations of our Campus Management team. This is an exciting opportunity to contribute to a vibrant post-secondary institution where your work directly supports students, staff, and the broader campus community. In this multifaceted role, youll be the go-to person for financial coordination, reporting, and administrative support. From managing budgets and invoices to coordinating meetings and supporting HR processes, your contributions will help ensure the smooth operation of campus facilities and services. Youll also play a key role in maintaining internal systems, liaising with contractors, and supporting project and compliance reporting. If you enjoy working in a fast-paced, team-oriented environment and are passionate about making a difference behind the scenes, wed love to hear from you! **Position Responsibilities** **Financial, budget and Invoicing Coordination & Support** - Receives quotes when required then prepares bid summaries and purchase documents as requested by Campus Management coordinator(s), manager(s), or Director. - Submits completed purchasing documents to Finance department for processing - Receives invoices electronically and correlates with supporting purchase orders and packing slips. - Records and tracks invoice submissions to Accounts Payable for process of payment on a daily basis ensuring appropriate approvals as required. - Maintains CM financial database and filing structure. - CM liaison to RDP Finance for fiscal year end tracking and reporting. **Campus Management Communication & Reporting** - Receives daily work orders through Facility Support portal and Campus Management inbox; responds to requests and/or assigns to appropriate team members to respond - Performs regular checks and maintenance to Facility Support portal as required - Tracks and submits Legislative Compliance updates to Risk Management, as required bi-annually - Liaises with Marketing and Communication to develop communications for RDPs internal newsletter, Campus Management information on the RDP website, and social media feeds. - Reviews and updates Campus Management information on the RDP contact directory, RDP website, The Loop, the Forms Index and the Facility Support Portal. **Human Resources Support** - Trains and supports online payroll procedures, providing vacation reporting as requested by Campus Management Leads and Director. - Prepares employment postings using Human Resources templates on RDP online People Admin system. - Monitors status of postings, finalizes content, and closes out postings as required. - Initiates and tracks onboarding including submitting e-request for new hire key access, phone, email and computer setup, and other details as required. - Generates Campus Management new employee Contracts. **Coordination & Support** - Daily administrative support for the Campus Management team including the Director, Project Managers, Coordinators, and Facilities Associate(s). - Receives, reviews and triages daily requests for services from the Campus Management inbox, and the Facility Support portal when required. - Coordinates meetings, and services such as catering, for the department and multi-stakeholder groups as required. - Develops and maintains quarterly Campus Store course material tracking spreadsheet. - Attends meetings to record minutes and provide administrative support as required. - Troubleshoots daily requests from faculty, staff and contractors, prioritizing needs, and providing support as needed. - Tracks progress of projects as it relates to quotes, PRs and invoices, and follows up with contractors to ensure timely communication and correct process. **Required Qualifications** - Two (2) years of post-secondary training, completion of a community college certificate including trades apprenticeships or equivalent in Business Administration. - A minimum of two years of experience providing advanced administrative support in a fast-paced office environment with many interruptions and short deadlines. - Experience working in an institutional, operational and/or project-based environment. - Ability to change tasks and priorities quickly and efficiently with minimal notice. - Ability to multitask, following written and /or verbal instructions. - Self-motivated and able to work independently when required. - Responsive to customer needs under pressure and constant demand. - Strong interpersonal skills with the ability to work in a cooperative team environment. - Advanced proficiency with Microsoft Office. - Experience with database management an asset. - Proficient in word processing with strong keyboarding, formatting, proof reading and grammar skills; demonstrated accuracy, thoroughness and attention to detail. - Excellent verbal, communication and listening skills. - Excellent organizational, prioritizing and time management skills. - Excellent analytical, decision making and problem-solving skills. - Professional telephone and email etiquette. **Preferred Qualifications** - Experience in a post-secondary setting and proven ability to work effectively with diverse constituents (stakeholders), i.e., students, faculty, staff, and contractors preferred. **Salary or Hourly?** Hourly **Salary** Starting at $27.15 per hour **Benefits and Compensation Information** An additional 15% of the hourly rate in lieu of vacation. - Eligibility to access benefits is dependent upon the Terms and Conditions of Employment. **About Red Deer Polytechnic** Focused on advancing the economic and social priorities of Alberta, **Red Deer Polytechnic**(RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Continuing Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities. Red Deer Polytechnic (RDP) is more than a post-secondary institution. It is a community of highly dedicated and skilled faculty, staff, learners, and partners who are making a positive impact on the world around us. Unbound by tradition, we are focused on producing the talent, solutions, and environments needed for Albertas economy and society to thrive. Red Deer Polytechnics main campus is located on Treaty 7, Treaty 6 and Mtis ancestral lands. This is where we will strive to honour and transform our relationships with one another. Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our **polytechnic community****.** Posting Detail Information **Competition Number** 2025-A-123 **Employment Type** Term-Certain Full-Time **Number of Vacancies** 1 **Desired Start Date** 08/20/2025 **Position End Date (if term-certain)** 12/19/2025 **FTE** 1.0 **Hours of Work** 35 hours a week, Monday-Friday 8:30am 4:30pm on main campus **Open Date** 07/31/2025 **Close Date** **Open Until Filled** Yes **Note to Applicant** Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community. To enrich the intellectual, economic, cultural, and social development of Central Alberta, we value the contributions of individuals with diverse perspectives and experiences. We encourage applications from Indigenous persons, Black and racialized persons, women, persons with disabilities, individuals of all sexual orientations, and persons of any gender identity or expression. Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact ****. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. **Special Instructions to Applicants** This is a term-certain position until December 23 or until the permanent incumbent returns. **Required Documents** - Cover Letter - Resume **Optional Documents**