Job Title

Responsible for providing diversified support to our busy Maintenance and Equipment (M&E) department. Purpose of the Role This position crafts effective business reporting communications, coordinates team meetings, work schedules, and completes administrative duties. Key Responsibilities Providing dependable administrative support to the M&E department Maintaining records of work and inspections on-premises Monitoring direct/indirect labour hours worked vs. scheduled Creating and managing work orders, labor tickets, and maintenance records Creating purchase orders for the M&E department with proper coding Monitoring labour hours and employee timecards, identifying variances Preparing monthly reports on KPIs, work orders, purchase orders, and labour tracking Overseeing inventory tracking, purchase order coding, and fuel card assignments Managing compliance and reporting for NSC, IFTA, ELD systems, and driver abstracts Maintaining training records for the M&E department Handling departmental logistics such as meetings, minutes, travel planning, and communication Ensuring accuracy of documentation and data entry across systems (Titan, Komtracs, TRAC, etc.) Qualifications & Experience College diploma in Business Administration or Office Administration 5+ years of administrative experience; experience in a vehicle/equipment maintenance environment is an asset Valid Class 5 drivers license Advanced Microsoft Office skills (Word, Excel, PowerPoint) Experience with ERP systems Knowledge of maintenance scheduling, reporting, and compliance systems Strong understanding of equipment and vehicle maintenance Knowledge of National Safety Code requirements and IFTA reporting Experience balancing administrative priorities in a technical or maintenance environment Detail-oriented and results-driven Organized and able to prioritize tasks Client-service oriented Office and shop-based role with occasional work-from-home flexibility Ability to work in a fast-paced environment with tight deadlines PPE required on-site as per policy Occasional travel to industrial work sites may be required Why Join Us? Be part of a dynamic team that values safety, care, and excellence Opportunities for professional growth and development Job Category: Office Job Type: Full-time Location Almita Piling Inc. seeks qualified candidates who share our commitment to equity and inclusion, encouraging applications from Indigenous (First Nations, Mtis, or Inuit), racialized communities, women, 2SLGBTQ+ persons, and persons with disabilities. Accommodations are available upon request for all aspects of the selection process, including for candidates with disabilities. #J-18808-Ljbffr