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Join to apply for the Executive Assistant role at Acrisure Re Join to apply for the Executive Assistant role at Acrisure Re Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Acrisure Re Acrisure Re is a global reinsurance broker with a reputation for placing reinsurance programs covering complex and technical books of business, at the best available market terms. We are an integrated team of insurance and reinsurance specialists who bring together vast experience and expertise gained from working in markets and sectors across the world. By fostering a team mentality, both internally and with our clients, we develop a thorough understanding of our clients'' situations and markets, creating unique opportunities for innovative and ingenious solutions that add value and get positive results. About the Role We are seeking a highly organized, proactive, and adaptable individual to provide comprehensive administrative support to the Managing Director of Broking and the Chief Operating Officer (COO) of North America. As the Executive Assistant, you will be responsible for managing the day-to-day needs of the Managing Director and COO, while also providing general administrative support to senior members of their respective teams. Your ability to handle multiple tasks with discretion, efficiency, and attention to detail will be key to your success in this role. Strong communication skills are a must. The position will be based in Toronto and will report directly to the Chief Operating Officer, North America. Responsibilities Extensive Calendar management Coordinate with global offices to schedule meetings, book conference rooms, and prepare detailed itineraries as required, ensuring all commitments are prioritized and deadlines met. Travel management coordinate travel bookings directly with airlines, hotels, car rental services, etc., ensuring arrangements are cost-effective and in compliance with the company''s travel policy; create and provide detailed travel itineraries. Prepare and submit expense reports through the company''s online system, ensuring timely submission and accuracy. Serve as the primary point of contact for internal and external stakeholders on behalf of the Managing Director and COO. Manage and coordinate client (and/or internal) events or visits by collaborating with the team on logistics, creating detailed itineraries and agendas, welcoming clients/guests, and overseeing all catering arrangements. Prepare and coordinate documentation, presentation, and correspondence for meetings and strategic initiatives. Prepare and provide minutes during meetings as required. Collaborate with the Receptionist/Office Manager as needed. Participation in Social and Charity initiatives, assisting with company events and supporting marketing initiatives in the Toronto office. Ad hoc special projects as required. Team Support Responsibilities Provide general administrative support to senior members of the Broking and Operations teams, including meeting coordination and document preparation when required. Assist with organizing team events, conferences, and client-facing engagements. Assist with the preparation of client presentations, documentation, and reports, including formatting, printing, binding and distribution for Brokers and wider team as required. Maintain a list of restaurants and event venues to ease coordination of client lunches/dinners/drinks or other events. Liaise with clients, reinsurers and other stakeholders with necessary communications as required. About Us Acrisure is an integrated team of insurance and reinsurance specialists who bring together vast experience and expertise gained from working in markets and sectors across the world. We develop a thorough understanding of our clients'' situations and markets and create unique opportunities for innovative and ingenious solutions that deliver signature value. Acrisure London Wholesale capabilities cover all aspects of placement facilitation, namely open market, delegated authorities, MGAs and facultative reinsurance. Acrisure Re and Acrisure London Wholesale are an Agency Partner of Acrisure LLC, providing high quality insurance and risk management services and solutions. Acrisure has grown at a rapid rate in recent years and is now one of the 10 largest insurance brokers in the world, with ambitious plans to continue growing at an accelerated and unprecedented pace. Beyond growth, Acrisure''s dedication to its highly unique business model, ownership structure and entrepreneurial culture, has put us on the envious path of being the largest, most successful privately held insurance brokerage in the industry. Acrisure prides itself in achieving greatness through its people. We are a flat structure organization that see the person behind the position. It''s up to you to shape your career but we provide you with every tool that we can to help you get there. We believe teams and solutions are made stronger through different perspectives, which is why we''re committed to a culture of equality, diversity and inclusion. At Acrisure we are committed to developing our people as we believe that investing in our employees is critical not only for their individual success but the success of the organization. Through The Acrisure Academy (our learning system) we offer a variety of tailored courses and learning programs to enhance your skills and foster a culture of innovation. Additionally, we also offer ongoing professional development resources, coaching, and mentoring ... by growing our people, we grow our business! We are not partnering with agencies on any roles unless specified by the Talent Acquisition Team. Please do not send any unsolicited emails or InMail''s with resumes/CV''s as they will not be accepted or credited. Seniority level Seniority level Mid-Senior level Employment type Employment type Full-time Job function Job function Administrative Industries Insurance Referrals increase your chances of interviewing at Acrisure Re by 2x Executive Assistant to Chief Investment Officer Executive Assistant, Senior Consulting (Hybrid) Executive Assistant to Chief Financial Officer Toronto, Ontario, Canada CA$45,000.00-CA$60,000.00 1 month ago Executive Housekeeper Assistant Club Med Resort Canada or overseas Toronto, Ontario, Canada CA$100,000.00-CA$130,000.00 3 weeks ago Office Manager - Ortho experience required Office Manager - Bloor West Smiles - Toronto, ON Executive Learning and Development Consultant - Assistant Director Were unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI. #J-18808-Ljbffr