### **Please see Special Instructions for more details.** **Posting Details** ------------------- Position Information **Position Title** Administrative Officer, People and Culture **Position Summary** **Join Our People & Culture Team as an Administrative Officer!** Are you passionate about creating exceptional workplace experiences and supporting dynamic teams? Red Deer Polytechnic is looking for a **People and Culture Administrative Officer** who excels in administrative execution and thrives in a fast-paced, collaborative environment. In this pivotal role, youll be the operational heartbeat of our People and Culture Divisionensuring smooth day-to-day administrative coordination, supporting exciting projects, and delivering top-notch service to employees and visitors. Reporting directly to the Executive Director, youll be a trusted partner and key point of contact, known for your responsiveness, precision, and professionalism. Were seeking someone who brings: * **Outstanding communication and organizational skills** * **A knack for problem-solving and attention to detail** * **A commitment to confidentiality and professionalism** Youll contribute to a wide range of division activities, including strategic planning, financial stewardship, onboarding logistics, records management, and service excellence all while helping shape a positive and engaging workplace culture. If youre and administrative professional ready to be part of a team that values innovation, collaboration, and excellence, wed love to hear from you! **Position Responsibilities** **Administrative Support** * Acts as the first point of contact for general inquiries to the People and Culture reception desk, main telephone line, or email and triages questions to appropriate employees within People and Culture or providing instructions to RDP Connect * Provides support to the People and Culture management team in scheduling meetings, including contacting participants, booking rooms, providing hybrid meeting technology support, ordering catering, agenda preparation, meeting meetings, and arranging for parking as required * Coordinates incoming and outgoing shared drive access, keys, phone numbers for all People and Culture staff using the E-request system * Updates processes, manuals, Organizational charts as provided by P&C managers, and the P&C handbook. * Implements the Corporate Apparel Program including campus-wide communication and the distribution of apparel. * Supports the P&C team with compliance coordination, including semi-annual compliance reminder emails from non-compliance reports (personal data on Employee Dashboard, mandatory training such as onboarding), and any other missing or incomplete information * Supports ongoing maintenance of the People and Culture section of the RDP Connect Employee Portal and Polytechnic website (careers) **Documentation Management and Compliance** * Acts as one of People and Cultures main system users for the Document Management software, Laserfiche * Acts as Records Liaison for the People and Culture Division, including disseminating record management information to the Division and responding to basic record management and personnel file inquiries * Maintains a comprehensive filing system, including archival and storage inventories for the Division in accordance with Red Deer Polytechnics records management system * Responsible for data-entry and tracking several items into the Information System Banner Receives Employee Code of Conduct Acknowledgement and Conflict of Interest Disclosure forms, checks for completion and files in accordance with current practices; maintains a list of Conflict-of-Interest Disclosures for audit review; escalates complications and non-compliances to the Business Partners or Executive Director **Budget Monitoring and Coordination** * Supports the Executive Director by tracking and monitors operating budgets for the People and Culture Department to ensure accuracy * Coordinates the implementation of approved budgets to appropriate FOAP including capital, operations & renovations, in consultation with the Executive Director, Department Managers * Reviews budget reports to ensure accuracy and to solve budgetary and financial issues within scope of authority and communicates results to the budget holder **Required Qualifications** * Completion of a 2-year college diploma or equivalent in Human Resources, Business or a related discipline * 2+ years of related experience in a Human Resources office or administrative setting * Proficiency in Microsoft Office Suite including 365, Word, Excel, Teams and Outlook are required * Excellent interpersonal skills * Ability to work independently and in a team environment * Demonstrated excellent written and oral communication skills * Excellent telephone and customer service etiquette * Ability to change tasks, working environments and priorities quickly and efficiently * Ability to plan, organize, set work priorities, and adhere to deadlines is essential * Advanced understanding and application of confidentiality, integrity, diplomacy, professionalism and tact * Self-motivated with the ability to positively handle change * Superior attention to detail and accuracy * Current knowledge and understanding of Administrative processes used in the operation of a large organization and the ability to apply that knowledge. **Preferred Qualifications** Experience using SharePoint, Banner, Cognos, and Launchpad or complex databases would be considered assets * Previous experience in a post-secondary, government or unionized setting an asset **Salary or Hourly?** Salary **Salary** $49,428 - $57,823 **Benefits and Compensation Information** Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays. * Eligibility to access the above mentioned benefits dependent upon the AUPE Collective Agreement and related RDP policies. **About Red Deer Polytechnic** Focused on advancing the economic and social priorities of Alberta, **Red Deer Polytechnic**(RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Continuing Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities. Red Deer Polytechnic (RDP) is more than a post-secondary institution. It is a community of highly dedicated and skilled faculty, staff, learners, and partners who are making a positive impact on the world around us. Unbound by tradition, we are focused on producing the talent, solutions, and environments needed for Albertas economy and society to thrive. Red Deer Polytechnics main campus is located on Treaty 7, Treaty 6 and Mtis ancestral lands. This is where we will strive to honour and transform our relationships with one another. Whatever brings you to Red Deer Polytechnic, we are glad you are here. And we look forward to having you as a valued member of our **polytechnic community****.** Posting Detail Information **Competition Number** 2025-A-117 **Employment Type** Permanent Full-Time **Number of Vacancies** 1 **Desired Start Date** 08/05/2025 **Position End Date (if term-certain)** **FTE** 1.00 **Hours of Work** 8:30 a.m. to 4:30 p.m., Monday to Friday, 35 hours per week **Open Date** 07/25/2025 **Close Date** 08/05/2025 **Open Until Filled** No **Note to Applicant** Red Deer Polytechnic fosters an inclusive learning and working environment where everyone can bring their full selves and share their unique talents. We are committed to being responsive to the evolving needs and expectations of our diverse community. To enrich the intellectual, economic, cultural, and social development of Central Alberta, we value the contributions of individuals with diverse perspectives and experiences. We encourage applications from Indigenous persons, Black and racialized persons, women, persons with disabilities, individuals of all sexual orientations, and persons of any gender identity or expression. Red Deer Polytechnic will provide job applicants with accommodations in accordance with the Alberta Human Rights Code. To request an accommodation, please contact ****. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. **Special Instructions to Applicants** **Required Documents** * Cover Letter * Resume **Optional Documents**
Job Title
Administrative Officer, People and Culture