Job Title

Being part of Air Canada is to become part of an iconic Canadian symbol, recently ranked the best Airline in North America. Let your career take flight by joining our diverse and vibrant team at the leading edge of passenger aviation. Provide executive level administrative support to the Chief Digital Officer of Air Canada. The ideal candidate will be a team player with meticulous work standards, basic project management skills, the ability to prioritize and multitask, and has exemplary interpersonal skills. The nature of the work demands complete confidentiality. Responsibilities: Establish and maintain effective relationships with key members of the organization and gain their trust and respect Interface/liaise regularly with other Air Canada Executives, their assistants, their leadership teams and external customers Conduct daily calendar management (Outlook) and proactively adjust their schedule based on priorities Manage and prioritize tasks and emails Organize meetings from end to end (planning, agenda, scheduling, and technology) Coordinate travel arrangements, including flight, hotel, meals and car rental reservations Prepare PowerPoint presentations Coordinate and/or prepare reports and other materials for meetings Complete expense reports Create/maintain contact lists and spreadsheets Monitor and provide updates on departmental budget Maintain accurate records & filing of records Provide assistance with special projects as required Proactively follow up with team members to ensure that all deliverables are achieved in real time Administer telecommunications for the branch (contact person with the provider and IT, order mobile phones and monitor invoices) Able to prioritize delicate matters and be quick to act on urgent requests in a timely manner. Other duties as assigned Qualifications - External College or university degree. 5+ years experience in providing administrative support in an upper-management capacity. Ability to work well and maintain composure under pressure, meet deadlines and work with minimum supervision Strong sense of initiative and disposition to innovate to improve processes Strong interpersonal skills: problem solving, customer focused, approachability Excellent organizational skills: planning, priority setting and managing through systems A very high degree of diplomacy, discretion, professional maturity and judgement Looks beyond the obvious and is able to overcome obstacles and challenges Excellent communication skills Ability to work in a fast-paced environment. Expert knowledge of Windows and all Microsoft Office products Flexibility and willingness to work extended hours, on occasion Some limited travel may be required Demonstrate punctuality and dependability to support overall team success in a fast-paced environment. Conditions of Employment: Candidates must be eligible to work in the country of interest, at the time any offer of employment is made and seeking any required work permits/visas or other authorizations which may be required is the sole responsibility of the candidates applying for this position. Linguistic Requirements Based on equal qualifications, preference will be given to bilingual candidates. Diversity and Inclusion Air Canada is strongly committed to Diversity and Inclusion and aims to create a healthy, accessible and rewarding work environment which highlights employees unique contributions to our companys success. As an equal opportunity employer, we welcome applications from all to help us build a diverse workforce which reflects the diversity of our customers, and communities, in which we live and serve. Air Canada thanks all candidates for their interest; however only those selected to continue in the process will be contacted. Please refer to the Air Canada Careers page for full job details. Appartenir Air Canada, cest appartenir un symbole canadien, Air Canada rcemment lue meilleur transporteur arien en Amrique du Nord. Faites dcoller votre carrire en vous joignant notre quipe novatrice et diversifie lavant-garde du transport arien de passagers. Fournir un soutien administratif de niveau excutif au Chef des Affaires numriques dAir Canada. Le candidat idal fait preuve dun solide esprit dquipe, est capable dappliquer des normes de travail trs rigoureuses, possde des comptences de base en gestion de projets, est en mesure deffectuer plusieurs tches simultanment et prsente des habilets exceptionnelles pour les relations interpersonnelles. La nature du travail exige une confidentialit absolue. Responsabilits : tablir et maintenir des relations efficaces avec les membres cls de lorganisation. Gagner leur confiance et leur respect. Maintenir des contacts rguliers avec dautres dirigeants dAir Canada, leurs adjoints, leurs quipes de direction ainsi quavec les clients externes. Grer lemploi du temps quotidien (Outlook) et modifier lhoraire de manire proactive en fonction des priorits. Grer les tches et les courriels, et en tablir la priorit. Organiser les runions de bout en bout (planification, ordre du jour, horaire et matriel informatique). Coordonner les dispositions de voyages, y compris les rservations de vols, de chambres dhtel, de restaurants et de locations de voiture. Prparer des prsentations PowerPoint. Coordonner et prparer des rapports et dautres documents ncessaires pour les runions. Remplir des rapports de dpenses. Crer et tenir jour des listes et des tableurs de coordonnes. Assurer la surveillance du budget du service et fournir des mises jour ce sujet. Tenir les dossiers jour avec prcision, et les classer. Contribuer la ralisation de projets spciaux, au besoin. Assurer un suivi proactif auprs des membres de lquipe pour veiller ce que tous les livrables soient termins temps. Grer les tlcommunications du service (personne-ressource avec le fournisseur et les TI, commande de cellulaires et suivi des factures). Capable de prioriser les questions dlicates et dtre prompt rpondre aux demandes urgentes en temps opportun. Effectuer dautres tches, le cas chant. Qualifications - External Diplme collgiale ou universitaire 5+ annes dexprience dans un rle similaire. Habilet bien travailler sous pression tout en gardant son sang-froid et respecter les chances, avec un minimum de supervision Solide esprit dinitiative et capacit dinnover en vue damliorer les processus Excellentes habilets pour les relations interpersonnelles : rsolution de problmes, souci du client, accessibilit Sens marqu de lorganisation : planification, tablissement des priorits et gestion laide des systmes Sens aigu de la diplomatie, discrtion, maturit professionnelle et jugement Capacit voir au-del des vidences, habilet surmonter les obstacles et les dfis Grand talent pour la communication Connaissance approfondie de Windows et de tous les logiciels de la suite Office de Microsoft Exprience en conception graphique, un atout Souplesse et disponibilit pour faire des heures supplmentaires loccasion Capacit travailler dans un environnement en volution rapide. Certains dplacements occasionnels ncessaires Faire preuve de ponctualit et de fiabilit pour soutenir le succs global de lquipe dans un milieu trpidant. Conditions demploi : Les candidats doivent avoir le droit de travailler dans le pays choisi au moment o un emploi leur est offert. Il incombe entirement aux employs posant leur candidature dobtenir les permis de travail, les visas ou toutes autres autorisations requises pour le poste. Exigences Linguistiques comptences gales, la prfrence sera accorde aux candidats bilingues. Diversit et inclusion Air Canada est rsolument engage en faveur de la diversit et de linc Veuillez consulter la page carrires d''Air Canada pour connatre tous les dtails du poste. #J-18808-Ljbffr