Job Title

**Department** Vice-President Finance & Administration - Shared Services Finance Services **Salary range** $46,697.04 to $62,542.68 **Hours per week** 35 **Grade** 6 **Posted date** July 23, 2025 **Closing date** July 30, 2025 **Position Type** Full Time - Operating Funded **Description** --------------- ***This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.*** This position is a part of the Non-Academic Staff Association (NASA). This position offers a comprehensive benefits package. **Location -** This is an in-person role with potential work locations at one or more of the following UofA sites: North Campus (Edmonton), Campus Saint-Jean (Edmonton), Augustana Campus (Camrose), South Campus (Edmonton), or Enterprise Square. **Working at the University of Alberta** *The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Mtis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.* The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide. Your work will have a meaningful influence on a fascinating cross-section of people from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more. **Working for the Shared Services** Our vision is a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. Our team of experts problem-solve by collaborating with Centres of Expertise, faculty and staff in order to see the whole end-to-end process and find a solution that works for the entire community. We will provide advice, guidance and leadership in process, quality and accuracy. Shared Services is a continuously growing, highly educated, integrated team that provides service excellence in delivering and innovating the diverse catalogue of services we are responsible for. Ultimately, we create a human, positive experience when it comes to problem-solving. The staff who are joining Shared Services can expect to feel empowered in the service they provide and look to grow their careers with critical thinking, relationship building and ongoing learning opportunities. **Position Summary** The Inventory, Receiving & Asset Tracking Clerk is responsible for receiving and processing equipment ordered by IST, located across campus and within computer labs and classrooms. This includes the physical receiving, confirmation, system processing and staging of this equipment for delivery. The clerk also assists with the return of equipment to the supplier. In addition, the incumbent assists with the tracking of university assets. Assets with an acquisition value greater than $5000 and assets that are less than $5000 that are defined as desirable are tracked and tagged within the Equipment Inventory database. The Clerk will collect paperwork from multiple sources and process within PeopleSoft. The ideal candidate will prepare an inventory package that is sent to the equipment custodian for completion. The custodian will complete and return to the clerk to finalize the database update. **Duties** * Completes the receiving, recording and confirmation of quantity and quality of the goods received from University suppliers * Inspects all shipments for damages or defects; records discrepancies and/or damage * Communicates and coordinates with PCM Supply Consultants, IST and the supplier for product delivery, returns and replacements * Verifies shipments; confirms the order placed vs the amount received against the packing slip and purchase order details * Completes the asset tagging process for IST equipment and other equipment across the University, updates the information into the appropriate database * Labels the equipment for delivery and arranges for the items to be delivered to the location identified by the requisitioner * Maintains accurate records and updates the inventory database in a timely manner * Investigates and resolves situations where inventory does not match the documentation * Manages the Surplus of equipment for the IST team * Manages the inventory levels for IST * Works with the coordinator to ensure the process is efficient * Identifies and implements areas for improvement **Qualifications** * High school diploma * A diploma or certificate in Business and Office Administration would be an asset * Knowledge and understanding of ERP systems and inventory management systems would be an asset * Inventory management experience * The ability to maintain accurate paperwork * Keen eye for detail, proactive and willing to take initiative * Strong written, communication and numeracy skills * Demonstrated ability to follow process and direction * Working knowledge of physical asset management * Strong organizational and problem-solving skills * Proficient computer skills in the Microsoft suite and Google (email/drive/calendar) At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs. We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. All University employees have a responsibility to foster a workplace that prioritizes safety in all its formsphysical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of inclusivity and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns. The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Mtis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply. LUniversit de lAlberta sengage crer une communaut universitaire o chaque personne se sent valorise, o les obstacles la russite sont limins et o des connexions enrichissantes peuvent se dvelopper. Nous accueillons les demandes de toutes les personnes qualifies. Nous encourageons les femmes; Premires nations, Mtis et Inuits; membres des groupes minoritaires visibles; personnes handicapes; personnes ayant une orientation sexuelle ou une identit et une expression sexospcifique; et tous ceux qui peuvent contribuer la diversification des ides et l''universit postuler. **Note:** This opportunity will be available until midnight July 30, 2025, Edmonton, Alberta local time.