Job Title

Job Summary We are seeking a detail-oriented and organized Office & Administrator manager to join our team. Reporting directly to the President and Operations Manager, this is a pivotal role with broad responsibilities spanning office administration, client communications, scheduling, and internal operations. You'll serve as a key hub of coordination between field crews, clients, vendors, and industry partners, ensuring the day-to-day administrative operations run smoothly and professionally. Responsibilities Answers calls, emails, and schedules meetings Prepares and organizes project files and records Assists with document formatting, filing, and data entry Maintain HR and employee files Manage and submit company paperwork for insurance, compliance, regulatory filings, and membership renewals Manages accounts payable and receivable Follow up on outstanding invoices and overdue payments (Accounts Receivable) Outbound marketing and sales outreach to support lead generation; general administrative duties to implement promotional activities Oversees internal systems such as procurement, logistics, and scheduling Supports PMs in resolving operational challenges Recommends process improvements Manage communications with clients and vendors Schedule estimate appointments and conduct follow-ups Post-job customer satisfaction outreach Coordinate daily work schedules and job logistics Serve as the company's liaison with industry associations and professional memberships Maintains office / studio supplies and equipment Coordinates material orders and supplier lead times Maintains up-to-date project calendars Coordinate studio samples & selection meetings Office management Skills Strong administrative skills with a focus on detail-oriented tasks Proven experience in office administration, operations coordination, or executive assistant-level roles Excellent clerical and communication skills (written and verbal); confident on the phone and over email Strong time management and multitasking skills High level of professionalism, attention to detail, and ability to prioritize Familiarity with office management software, Microsoft, excel sheets, and digital productivity tools Knowledge of budgeting principles to assist in financial planning Ability to problem-solve and make sound decisions quickly Experience with residential and commercial construction field is a strong asset but not requiredIf you are a proactive individual with a passion for organization and administration, we encourage you to apply for this exciting opportunity.Job Types: Full-time, Fixed term contractContract length: 3 monthsPay: $17.20-$26.17 per hourExpected hours: 35 per weekApplication question(s): Could you confirm if you are comfortable working fully in the office?Language: French (preferred) Native Fluent English (required)Location: Stittsville, ON K2S 1E7 (preferred)Work Location: In person