Job Title

Payroll Billing Coordinator (Job Number: 25004426) Primary Location:ON-MississaugaFinanceEmployee Type:Full-Time Description: Bayshore HealthCare is one of the Canadas leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canadas Best Managed Companies Program every year since 2006. Bayshore Healthcare is also recognized as Canadas Best Employers in Forbes 2023 list. The Payroll/Billing Coordinator, under the direction of the Team Lead , completes day to day payroll and billing activities as required by the Branch Office and provides relevant information to the National Development Centre. This position acts as a liaison between the branches across the country and the corporate office for Central payroll processing. **DUTIES AND RESPONSIBILITIES:** * Prepare Field employee payroll including input and processing in keeping with the systems and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the National Development Centre; * Daily verification of employees time, application of provincial legislative rules and company polices to create a payroll file for transmission. Examine, reconcile and verify time reported to time scheduled. * Manage sick time and vacation time requests and banks * Reconcile and balance payroll files using Time and Labour system , Solid understanding , interpretation and application of all provincial Employment Standards and Collective Agreements * Ensure all field staff and contractors are paid accurately and on time managing various different payroll cycles and adhering to very strict tight deadlines. * Review payroll reports for accuracy and make adjustments as necessary. Coordinate the resolution of employee related payroll inquires and payroll issues that may arise. * Prepare billing files in numerous forms, including input and processing in keeping with the systems and processes used by the Branch Office; prepare data for transfer to the National Development Centre; * Prepare invoices , resubmission of files ,manage Billing Reconciliation ensuring all services provided are paid and any required billing adjustments are processed in a timely manner * Managing multiple payer and complex billing rules relating to various funders such as Government Private, Auto Insurance, Therapy and specialty programs * Resolution of billing queries and questions from clients and funders Review aged trial balance reports; handle overdue accounts and collections as required. * Manage contractor billing sheets for BTR including input and processing in keeping with the systems and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the National Service Centre * Manage intake , authorizations, communications, billing and reconciliation of HCAI system * Participate in ongoing internal and/or external continuing education activities * Adhere to Bayshore Policies and Procedures. * Participate in quality activities and continuous improvement initiatives in keeping with the company''s Quality Management System * Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns. * Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel * Complete other tasks as requested **Hybrid** At least 2 days onsite weekly Qualifications: **Education** Minimum - Secondary School Diploma; completion of a recognized Payroll/Accounting Program Strong Excel knowledge and skills at an advanced level **Experience** At least several years of experience with computerized payroll systems Preference will be given to applicants with PeopleSoft HCM and Finance **Other Skills and Abilities** Exceptional interpersonal skills and ability to work independently and as part of a team; ability to meet frequent deadlines; strong commitment to continual learning; proficiency in written and spoken English as well as French in Branch Offices that provide service to French speaking clients. Minimum 30 w.p.m. typing speed required. Internal candidates must have a track record of achievement in dealing with clients and employees, be able to complete payroll and billing tasks and have consistently shown above average initiative. Successful internal candidates must complete a six month probationary period specific to the Payroll/Billing Coordinator position.