Job Title

POSITION TITLE Executive Assistant JOB CLASS MG003 DEPT/PROGRAM Human Resources EMPLOYEE GROUP Non-Union EMPLOYMENT TYPE Full Time - Permanent POSTING DATE August 21st, 2025 WORK SCHEDULE 37.5 hours a week POSTING TYPE Open HYBRID ELIGIBLE Yes NUMBER 1 Waypoint Centre for Mental Health Care is a 315-bed academic and teaching hospital that provides specialized mental health, addiction and geriatric care. Located on the shores of Georgian Bay, we serve some of the most complex and disadvantaged individuals in Ontario and are the sole provider of high-secure forensic mental health services in the province. The Executive Assistant provides high-level administrative support to the Vice President, ensuring efficient operations across clinical, corporate, and hospital functions. This role involves managing confidential information, coordinating schedules, and handling communications with discretion and professionalism. **Please Note:** This position offers a hybrid work environment consisting of in-office and remote work. Office location is 500 Church St in Penetanguishene, ON **KEY ACCOUNTABILITIES:** - Managing the VPs calendar, prioritizing appointments, and coordinating related materials - Preparing, distributing, and maintaining confidential documents - Supporting budget processes through data entry, variance tracking, and invoice facilitation - Coordinating travel, conferences, tuition, and supply orders - Drafting and formatting reports, presentations, and correspondence using Microsoft Office and hospital software - Maintaining filing systems and intranet pages in line with hospital standards - Handling incoming communications and ensuring timely follow-up - Organizing meetings, preparing agendas, taking minutes, and distributing materials - Participating in or leading special projects and committees - Collaborating with other Executive Assistants and supporting corporate initiatives - Ensuring compliance with hospital policies and relevant legislation (e.g., OHSA, WHMIS, Fire Code) **REQUIREMENTS/QUALIFICATIONS:** - Post-secondary education in a relevant discipline or equivalent experience - **Required** - 13 years in an Executive Assistant or similar administrative role - **Required** - Proficient in Microsoft Office (Word, Excel, PowerPoint, SharePoint) - Skilled in routine administrative tasks and document preparation - Knowledge of hospital operations and internal communication practices - Familiarity with healthcare stakeholders (e.g., LHIN, ministries, community partners) - Understanding of key legislation (e.g., Public Hospitals Act, PHIPA, OHSA, Mental Health Act) - Experience with budget tracking, variance reporting, and financial reconciliation - Strong planning (e.g. Change management), organizational (e.g. Project Management), and communication skills - Effective interpersonal and analytical abilities - Committed to hospital values and safety standards **HOW DO I APPLY?** Waypoint employees apply through the Employee Self-Service portal at and external applicants apply to Join our Team, Career Opportunities | Waypointby close of business (4:00 pm) on August 31st, 2025 quoting Job ID WC25-230. Attach your cover letter and resume detailing why you are interested in this opportunity and how you meet the qualifications and key accountabilities specified.