Job Title

Executive Assistant page is loaded## Executive Assistantlocations: Calgary, Alberta, Canadatime type: Full timeposted on: Posted Yesterdayjob requisition id: R25\_07169**The Opportunity****What You Will Do*** Manage schedules and calendars, including arranging meetings, conference calls and booking appointments.* Acts as a representative of the Executive by demonstrating sound judgment with both internal and external clients.* Monitors and appropriately responds to emails, voicemails, and other correspondence in a timely manner.* Ensures effective communication within the Executive as well as to the organization.* Communication with key clients including follow-up before and after meetings with agendas or follow-up actions.* Organizes incoming information and tracks and monitors emerging priorities and events.* Monitors and schedules approvals and project deadlines.* Types, formats, and creates documents including minutes, meeting notes, and follow-up proposals.* Creates and maintains filing systems, reconciles and submits monthly expenses.* Schedules, coordinates meetings, both internally and externally, including the meeting logistics, hotel requirements, preparation of meeting materials, minutes, and relevant notes.* Organizes all details for executive travel & client visits, flights, and accommodation.* Develops, prepares correspondence, reports, charts, graphs, PowerPoint presentations.* Leads the planning and execution of high-profile organizational events.* Assists with onboarding and training of new staff.* Enters absences and vacation for corporate staff in UKG.* Assists with reception coverage as required.**What You Bring*** High School Diploma or equivalent and administrative or clerical experience are required.* Post-Secondary education in Business Administration, or relevant discipline.* Must be fluent in English, both orally and in writing.* Minimum five years experience as an Executive Assistant working in a fast paced and high energy environment.* Strong planning, critical thinking, problem-solving, and task and time management skills.* Excellent interpersonal, leadership, coaching, verbal, and written communication skills.* Exceptional competency in Microsoft applications including Outlook, Word, PowerPoint and Excel; SharePoint experience is an asset.* Event management experience is an asset.* Must possess an attitude of professionalism, maturity, and sound judgment to successfully manage the challenges of this position.* Demonstrated ability to maintain confidentiality and handle issues of a sensitive nature with tact and discretion.* Excellent interpersonal skills and demonstrated ability to collaborate effectively with a broad range of individuals and groups.* Strong record of achievement; an entrepreneurial, hands-on approach.* High level of organizational skills; excellent attention to detail.**What We Offer*** Great Pay & Benefits: Competitive salary with health benefits and paid time off.* Career Growth: Opportunities for training, education, and advancement.* Supportive Culture: A diverse and inclusive team where everyone is valued.* Meaningful Work: Make a real impact on our residents' lives.* Community Feel: Build strong connections with colleagues.* Recognition: Your hard work is celebrated and rewarded.**About AgeCare**For over 25 years, AgeCare has been dedicated to creating vibrant and supportive communities, providing high-quality care and fostering meaningful connections. With over 50 communities across Alberta, BC and Ontario, we offer a comfortable, home-like atmosphere where residents can age with dignity and respect. Guided by our values of trust, quality, respect and teamwork, our compassionate and dedicated team is at the core of our success, ensuring that residents enjoy a rich quality of life in an environment tailored to their needs.If youre passionate about delivering exceptional care and excited to join a compassionate, dedicated team, AgeCare is the place for you! Apply today! At AgeCare, we value diversity and inclusion and encourage all qualified individuals to apply. We thank all applicants for their interest; however, only those selected for an interview will be contacted.**AgeCare Corporate Office:** Onsite-position**Address:** 19655 Walden Blvd SE, Calgary, AB T2X 0N7 **Employment Type:** Full Time, Regular#LI-RS1If youre motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!Since 1998 AgeCare has been dedicated to creating vibrant communities that celebrate and support aging with dignity, independence and community interaction for seniors. We offer our residents a safe and secure home-like atmosphere where they and their families can be assured peace of mind. We want to hear from you if you are a talented, motivated, and embrace our guiding principles of: **Trust**: Act with integrity and fairness **Respect**: Treat everyone with dignity, kindness, and compassion **Quality**: Relentlessly pursue excellence in care and service **Teamwork**: Uplift each other with positive energy and support #J-18808-Ljbffr