Job Title

Overview McCarthy Ttrault is a Canadian law firm offering a full suite of legal and business solutions to clients in Canada and around the world. We provide challenging and rewarding career opportunities in our offices in Toronto, Montreal, Quebec City, Calgary and Vancouver. We are proud to be named one of Canadas Best Diversity Employers for the thirteenth consecutive year in 2025. Our culture emphasizes professional excellence, collaboration, innovation, thought leadership and entrepreneurialism. We embrace inclusion in all its forms and provide tools and opportunities to help our people develop to their full potential. Position : Legal Assistant Labour & Employment (Toronto) The successful candidate will have a minimum of 3 years of relevant experience, including experience with conflicts checks and handling highly confidential matters. The role involves supporting lawyers with documents, calendar management, and client support. The firm offers a hybrid work environment. Responsibilities Documents: Preparing, editing, formatting, printing, scanning and revising correspondence, memoranda, litigation documents, reports, forms, labels and other printed material through dictation, copy typing or other instructions, in accordance with the requirements set by the practice group. Coordinating and dispersing tasks to be performed by various resource groups (Document Specialists, Administrative Clerks, Billing Assistants, etc.) to ensure timely completion. Proofreading documents and checking for appropriate formatting, spelling, grammar and clarity. Litigation: Assisting lawyers in the preparation and coordination of hearings and trials; recording and monitoring court appearance dates, pleadings and filing requirements. Preparing basic court pleadings or other courtroom visuals. Coordinating service and filing of proceedings with agencies and courts. Scheduling and coordinating discoveries, expert witnesses or other court-designated hearings; monitoring evidence gathering. Maintaining knowledge of legal terminology, court rules and procedures, and medical terminology where applicable. File and Time Management: Managing files (opening new files, maintaining large and complex files), developing and utilizing an orderly filing and retrieval system, and organizing law and precedent files. Working with Records Management and Administrative Clerks to create, maintain and store client files. Managing key dates including a physical bring-forward system and updating calendars for assigned lawyers, including meetings, appointments, due dates and client-related activities. Lawyer / Client Support: Coordinating lawyer travel arrangements (itineraries and travel expense reports). Updating contact names and addresses in the client database; coordinating client meetings (scheduling rooms, catering, A/V equipment). Mail, Fax and Phone Reception: Reviewing and routing incoming mail and faxes; handling outgoing mail and faxes; arranging specialized mail or messenger services; receiving and directing calls and responding to routine inquiries. Financial and Administrative Functions: Assisting with daily time entry for billing; coordinating new Client and Matter openings (KYC); collaborating with other functional areas; providing backup support and contributing to a collaborative team environment. Other: Maintaining and updating job knowledge and technical skills through ongoing education; performing other duties as assigned. Qualifications Legal Assistant Diploma or equivalent. Minimum 3 years of experience as a Labour & Employment Legal Assistant. Knowledge of the Human Rights Tribunal and Ontario Labour Board. Excellent and timely client service mindset; ability to understand needs and leverage available resources. Ability to work well with others; flexible, respectful, clear communicator; proactive in sharing knowledge and offering assistance. Demonstrates relevant expertise, critical thinking and initiative to deliver quality work. Respect for individuals and alignment with the Firms values. Benefits Outstanding benefits from day one, including insurance premiums paid by the Firm and wellness and technology reimbursements. Competitive compensation, paid overtime and generous time off, including a day off to volunteer and a day off for your birthday. Commitment to professional development and growth opportunities, supported by a culture that embraces two-way feedback. Strong community involvement and a commitment to equity, diversity and inclusion. A collaborative culture that connects lawyers and business teams through a shared purpose. How to Apply We encourage external candidates to apply online; internal applicants must apply directly through our internal careers portal on Espresso. We look forward to receiving your application. We thank all applicants for their interest; however, only selected applicants will be contacted. McCarthy Ttrault is an equal opportunity employer that fosters an inclusive, equitable, and accessible environment. Please notify us if you require accommodation at any time during the recruitment process. #J-18808-Ljbffr