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Overview At BCIT, putting people at the core of everything we do is paramount. This idea is the foundation of BCITs People Vision , which describes the Institutes goals and priorities in respect to our people. In a complex and uncertain world, its vital our people feel valued, supported and connected. BCIT champions a culture of innovation and global progress through peoples imagination and creativity. With a competitive compensation package, great work-life balance, and career advancement opportunities, see why weve earned the title of one of BCs Top Employers for over ten years running. Position Summary BCITs Corporate Services department is seeking a regular, full-time (1.0 FTE) Senior Buyer . This position executes the procurement process and deliverables in a timely manner and manages the procurement of material and equipment for various project requirements. It oversees tendering of capital projects and construction services, and the purchasing of capital equipment, materials and services of a complex nature including consumable supplies and materials, from industries such as laboratory (health) and scientific equipment, electronic and information technology and hardware; construction/industrial, manufacturing and facilities maintenance. Responsibilities Collaborates with internal stakeholders (including Facilities Management) to identify, pursue and prepare major or long-term purchasing projects across all program and service areas across campus. Provides technical advice and works closely with internal clients to prepare specification requirements and the method of procurement and competitive bid processes as required. Depending on the nature of the purchase or project, may chair and facilitate meetings to ensure all parties understand processes and/or requirements and debriefing communications for successful and unsuccessful bidders. Ensures that competitive bid documents (Request for Proposals, Construction Tenders, and Request for Quote, etc.) including performance standards, tolerances, warranties and maintenance requirements are accurately documented, processed and filed (where applicable). Contacts vendors for competitive proposals; analyzes proposals in terms of best value and conformance, prepares and presents submissions to clients, oversees the selection of product/service (in compliance with Institute guidelines and applicable legislation), and makes recommendations to the Manager and internal stakeholders in the implementation of awarding the contract. Negotiates with vendors to ensure all offers arrive at the best overall agreement, pricing, quality of products, and delivery of services to meet operational, financial and scheduling requirements. Reviews purchase orders and related contract documents. Ensures requisitions are accurately processed and contractual commitments are authorized and in compliance with applicable legislation and Institute policies. May interpret codes, statutes and regulations governing purchasing activities and the awarding of contracts. Determines source of supply from defined vendor list and/or researches new supplier sources. May identify alternative options for review and consideration by internal stakeholders. Investigates sensitive or unusual issues or complaints regarding vendors and/or products and services. Resolves issues and provides guidance, feedback and assistance to vendors. Interviews vendor representatives regarding product requirements, evaluates vendor performance and maintains continuous contact to develop and support supplier relations. Determines pricing, availability, and quality. May request samples for evaluation from the vendor. Acts as a departmental resource on issues related to taxation. Responsible for order placement, follow-up and expediting of purchase orders, including monitoring delivery dates, confirming urgency of orders, contacting vendors, resolving shipping problems and expediting late deliveries to ensure goods are received and delivered within specified timelines. Handles returns, cancellations or replacements as required. Problem-solves with vendors and/or user department to minimize equipment, material and supply problems. Develops and establishes strong internal working relationships, including regular contact with departments and clients to understand their needs; informs them of new products; arranges samples and demonstrations; and participates in capital budget projections. With the Manager, oversees and participates in developing and maintaining departmental processes related to efficiency and effectiveness (e.g., automation and online web applications), supplier contact lists, and industry best practices. Regularly reviews policies, procedures and training materials to ensure changes in law, policy, and procedure are communicated to Purchasing staff. Provides technical support, mentoring and training for junior staff. Delegates tasks to Junior Buyers as required (e.g., RTUNES, Bus requests, general office supply orders, Expediting, etc.). In the absence of the Manager and Associate Director, may perform related administrative tasks as required (e.g., delegate work, vacation requests, etc.). Keeps current with industry developments and trends, including new products, updated product catalogues, on-line procurement developments, contract and bidding law changes, Canada/US trade regulations (e.g., USMCA, CFTA, NWPTA), and related tax and transportation regulations. Undertakes related duties as assigned, consistent with the job grade of this position. Qualifications Definition: The qualifications section was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT. The qualifications represent the minimum qualifications required in the future and do not reflect the incumbents existing qualifications. Education: Undergraduate degree (preferably in Business or Economics), and/or a Supply Chain Management Professional (SCMP) designation from the SCMP (Supply Chain Management Association of Canada). License(s)/Certifications: SCMP certification must be kept in good standing. Experience: Two years general purchasing experience plus up to four years current relevant experience in a buying or related position. Experience includes ability to read and understand blueprints, technical drawings and specifications. A combination of education and experience may be considered. Software/Computer Applications: Proficiency with Microsoft Office, Internet, and email. SCT Banner experience preferred. Communication/Interpersonal Skills: Excellent communication, interpersonal, teamwork, leadership, negotiation and problem-solving skills. Detail-oriented with excellent multi-tasking and organizational skills. Ability to conduct studies, evaluate data, make recommendations and decisions. Ability to prepare and present written or oral reports, perform arithmetic calculations, use common units of measure, calculate interest, discounts, and shipping charges. Ability to provide staff training in the use of applications for purchasing, and recognize responsibility and limits of assigned authority. Other Skills/Abilities: Knowledge of terminology in at least two of the following areas: medical, scientific, technical, vocational, construction (site facilities). Knowledge of competitive bidding laws in Canada, contract law and construction law and practices. Familiarity with building codes and related regulations depending on the industry. Ability to negotiate, work to tight deadlines and effectively manage changing priorities. Ability to exercise a high degree of judgement, tact, diplomacy, and confidentiality. Ability to provide direction and guidance to staff in the department. Ability to recommend supplier selections, act quickly to improve deliveries and reduce costs, and resolve procurement and supply problems. Ability to work effectively in a fast-paced environment. Benefits Competitive pay Minimum of fifteen days of vacation prorated per year Competitive employer-paid extended health and dental plan including access to a Health Care Spending Account of up to $325 if eligible Defined benefit pension plan with employer contributions Flexible hybrid work arrangements available Access to most BCIT Flexible Learning courses free of charge Wellness and Employee Assistance programs Complimentary membership with free access to the Fitness Centre, Gymnasium, and more Eligibility requirements apply; benefits may vary depending on the employee group and whether the position is temporary or part-time. For more information, click here. BCIT is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring for systemically oppressed groups. All qualified candidates are encouraged to apply; however, Canadian citizens and permanent residents will be given priority. Persons with disabilities who require accommodation for any part of the application or hiring process should contact us via our contact form. Applications must be submitted via the careers page portal. Applications submitted through the contact form will not be accepted. For more information, please visit our FAQs page and see how we hire. The British Columbia Institute of Technology acknowledges that our campuses are located on the unceded traditional territories of the Coast Salish Nations. Salary Range Salary Grade 10: $70,065 - $75,983 per annum. External hires are initially placed at the minimum of the salary range with set progressions to the maximum as per the Collective Agreement. Salary prorated based on percentage and term of appointment. #J-18808-Ljbffr