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Back to all jobs at Heritage Park Safety and Security Administrator Job Title: Security & Safety Administrator Department: People & Culture Position Type: Full-time permanent Expected Start Date: October 20 2025 Application Deadline: October 3 2025 What we offer: Flexible work arrangements Employee discounts on food and retail items and free parking Free entrance to the Park including to our many public special events Working in a beautiful park setting Generous paid time off including Vacation days Sick Time Employer-matched Pension Plan at 5% Comprehensive Benefits package includes Extended Health Care Dental Benefits Basic Life Insurance Accidental Death and Dismemberment Short-Term and Long-Term Disability and Employee and Family Assistant Program (EFAP) Who We Are Heritage Park is Canadas largest living history museum and offers visitors a chance to experience life in Western Canada from the 1860s to the early 1950s. The park features historical buildings costumed interpreters working antiques and various exhibits that provide insight into the regions past. Job Overview The Security & Safety Administrator provides administrative and operational support for both the Security and Health Safety & Environment (HSE) programs. This role is responsible for managing licenses certifications scheduling audit documentation system data integrity reporting and vendor coordination. The Administrator ensures seamless back-end support for frontline security operations while also maintaining accurate health and safety records WCB documentation and emergency preparedness files. This position is split approximately 50% Security Operations Administration and 50% HSE Program Support. Responsibilities Security Operations Administration Track and schedule security license renewals and training certifications for all staff. Prepare security checklists shift rosters briefing templates and reporting logs. Assist with uniforms ID badges equipment inventory and repair management. Support the Security & Film Operations Manager shift coverage coordination and special event planning. Assist in administering security systems (Genea Eagle Eye) ensuring accuracy and data integrity. Manage team correspondence vendor coordination and invoice / expense processing. Lead the monthly shift schedule; support Shift Leads with adjustments for absences or last-minute changes. Coordinate film support documentation and administrative requirements. Lead all parking initiatives acting as primary liaison with Calgary Parking Authority. Maintain departmental KPIs and draft statistical reports for management review. Collaborate with internal departments and external organizations as required to support security operations and film production activities ensuring smooth coordination and communication. HSE Program Support & Coordination Track employee safety training (e.g. WHMIS First Aid COR) and send proactive reminders. Maintain records of incidents near-misses and hazard reports; assist with data entry and trend analysis in Corfix (safety software). Assist in safety incident investigations by gathering information documenting findings and supporting the development of corrective actions. Submit and track WCB claims and documentation and coordinate with People & Culture for return-to-work plans and accommodations. Coordinate logistics for HSE committee meetings actively participate as a committee member record and distribute minutes. Manage safety communications through various channels including email and physical bulletin boards by preparing and distributing safety moments for meetings reminders learning memos and other relevant updates. Assist in preparing and organizing COR audit documentation and coordinate the scheduling of audit interviews. Prepare inspection checklists audit binders and training rosters for HSE reviews. Prepare presentations and slide decks for meetings and initiatives as assigned by the HSE Manager. Support the HSE Manager in emergency drill planning scheduling and documentation. Assist in the review and updating of HSEMS policies and procedures to ensure compliance and alignment with organizational standards and OHS legislation. Maintain organized and audit-ready safety documentation accessible to stakeholders. Organizational Excellence and Wellbeing Contribute to inspiring and immersive experiences at the Park by engaging in Heritage Park initiatives that align with our mission and vision ensuring authenticity in our historical setting and stories. Actively support a positive work environment by creating an atmosphere of inclusion engagement belonging and fulfillment for employees and volunteers in line with Heritage Park values. Recognize all contributors to our community as integral to our success fostering a sense of community and collaboration. Demonstrate responsible stewardship of our people collections and financial assets by driving growth with innovation transparency and financial sustainability while embracing our historical assets and recognizing all contributors. Demonstrate commitment to workplace health and safety by complying with Heritage Parks Health Safety and Environment Management System (HSEMS) following safe work practices reporting work-related incidents injuries and hazards participating in employer training and adhering to policies including the Code of Conduct and the Workplace Violence and Harassment policy. Required Qualifications Minimum completion of secondary school education; post-secondary training in Business Administration Security or Occupational Health & Safety is considered an asset. Minimum 2 years of administrative experience preferably in a security safety or compliance-focused role. Experience with scheduling payroll / absence coordination and vendor management. Familiarity with security systems and HSE systems is an asset. Proficiency in Microsoft Office 365 (Word Excel Outlook Teams) required. Strong organizational skills with proven attention to detail and accuracy in data entry and reporting. Strong interpersonal and communication skills with the ability to collaborate across departments. Valid Alberta Driver's License with a clean abstract. All successful candidates will be required to complete a Police Information Check as a condition of employment. Please visit our careers page to see more job opportunities. Required Experience : Unclear Seniority Key Skills Security Management,Vehicle Patrols,Public Safety,Law Enforcement,Access Control,Safety Procedures,Security Measures,Alarm System,Crowd Control,CCTV Monitoring,Access Point,Security Checks,Detect Signs,Safe Environment,Security System Employment Type : Full-Time Experience : years Vacancy : 1 #J-18808-Ljbffr