Job Title

The ideal candidate has at least 3 years of experience supporting an office environment in many ways. This includes answering calls to scheduling client meetings, to communicating between departments, and creating internal communications, event posters and other digital content. We strongly prefer someone with experience working in a similar role within an industrial manufacturing setting such as oil and gas services, utility, mining equipment manufacturing, or other industrial work environments. Key ResponsibilitiesGreet visitors and manage front desk operations with professionalism and warmthAnswer and direct phone calls and emailsManage incoming and outgoing mail and deliveriesMaintain office supplies and coordinate with vendorsProvide general administrative support to various departments in various tasksAssist with planning and executing employee events, celebrations, and team-building activitiesCollaborate with our Social Committee to bring fun and engaging ideas to lifeHelp coordinate logistics for meetings, lunches, and internal gatheringsMaintain a tidy and welcoming office environmentDesign internal communications, event posters, and digital content using graphic design tools (e.g., Canva, Adobe Creative Suite) Use AI tools (e.g., ChatGPT, image generators, scheduling assistants) to streamline tasks and enhance creativitySupport branding and visual consistency across internal materialsQualificationsMinimum 3 years of experience in an administrative, office support roleStrong organizational and multitasking skillsExcellent written and verbal communication skills and interpersonal abilitiesExcellent time management skills and the ability to prioritize workAttention to detail and problem-solving skillsProficiency in MS Office (MS Word, MS Excel and MS PowerPoint)Experience with graphic design tools (e.g., Canva, Adobe Illustrator, Photoshop)Familiarity with AI tools for productivity or creative tasks is a strong assetA proactive, can-do attitude and a love for creating a positive workplace cultureEvent planning or employee engagement experienceIdeally, experience working in an industrial setting such as oil and gas manufacturing, field services, utilities or mining equipment or product manufacturing/fabrication.