About the Transformations Community A Global Commons for Transformative Change : The Transformations Community (TC) connects actionresearchers who combine inquiry with actiontesting new approaches, sharing learning, and building capacity for just and sustainable futures. With a global community of 6,000+, we convene international conferences, publish widely, and support sustainability initiatives that link knowledge with practice. Here is a video of our most recent gathering, TC25 in Johannesburg. Role Overview Were hiring a handson Associate Director of Operations to own TCs internal operations endtoend : people operations, portfolio / program management, project systems (ClickUp), fiscal coordination, and organizational rhythms. Youll turn strategy into clear plans, keep the trains running on time, and help a globally distributed team work smoothlywith smart use of AI tools to streamline workflows. Youll report to the Executive Director and partner closely with initiative leads. This is a doandlead role : youll build light scaffolds, coordinate across programs, and step in directly where needed. Responsibilities 1) People Operations & Team Health Lead hiring pipelines, onboarding / offboarding, and contractor / consultant agreements. Maintain role descriptions, SOWs, and a simple performance / feedback cycle. Coordinate time tracking, capacity planning, and resourcing across initiatives. Steward team norms (async practices, meeting hygiene, documentation, DEI & care). 2) Portfolio & Program Management Translate strategy into quarterly / annual plans with milestones, owners, and KPIs. Run portfolio reviews : risks, dependencies, budgets, and decision logs. Stand up light monitoring & learning loops (retros, afteraction notes, dashboards). Support initiative leads with scoping, critical paths, and go / nogo gates. 3) Systems & Tooling (ClickUp Lead) Own ClickUp architecture (spaces, templates, automations, permissions). Drive adoption, training, and QA so tasks / roadmaps stay current and useful. Integrate Google Workspace, Slack, Docs, and basic CRM / email tools as needed. Use AI assistants (e.g., templating, summaries, automations) to reduce busywork. 4) Finance & Admin (in coordination with fiscal sponsor / finance) Track budgets vs. actuals at project and portfolio levels; flag variances early. Coordinate vendor onboarding, invoices, and payment schedules. Maintain a tidy contracts and compliance library (insurance, MOUs, data policies). 5) Org Rhythms & Internal Communications Run weekly team syncs, monthly planning / retros, and quarterly OKR reviews. Keep a live ops calendar; send crisp written updates and decision notes. Ensure key documents (playbooks, policies, templates) are current and discoverable. Who Were Looking For Required 58 years in operations, program / portfolio or project management in a small / medium org or networked environment. Proven experience leading crossfunctional coordination and delivery (not just assisting). ClickUp (or Asana / Notion) power user / admin : youve designed structures, templates, and automations. Strong people ops fundamentals : hiring, onboarding, contracting, and feedback rhythms. Excellent written communication; crisp facilitation; bias to clarify and close loops. Comfortable working remotely across time zones; high reliability and followthrough. Fluency with AI tools for ops (summaries, drafting, checklists, SOPs, lightweight analytics). Background in sustainability, systems change, or research / practice communities. Preferred Nonprofit / fiscalsponsor or grantfunded project experience; basic budgeting. Changemanagement experience (standing up new systems and securing adoption). Light data / BI skills (Sheets, Looker Studio) for simple dashboards. Benefits Location: Remote (U.S. time zones preferred). Collaborate with colleagues in Colorado, Hawaii, Canada, and Europe (schedule flexibility required). Type: Fulltime (3540 hours / week) Compensation : $70,000$95,000 USD annually Work Environment & Values : We value clarity, humility, responsiveness, and learning. We build scaffolds that support people as well as projects. Start Date : Immediate (flexible for the right candidate). Applications will be reviewed on a rolling basis, with interviews held shortly. #J-18808-Ljbffr
Job Title
Associate Director of Operations