Job Title

Overview Job Title: Executive Assistant Location: Edmonton Full-time 36.25 hours per week Temporary Ministry: Primary and Preventative Health Services Job Requisition ID: 76605 Closing Date: November 3, 2025 Classification: Administrative Support 5 Salary: $2,128.30 to $2,692.98 bi-weekly ($55,549 - $70,287/year) Role Purpose We are seeking a highly organised and proactive Executive Assistant to join our team. This role is critical to the smooth and effective operation of our branch and provides high-level support directly to the Executive Director. As the Executive Assistant, you will play a key role in ensuring efficient administrative coordination, with responsibilities spanning financial administration, human resources support, document review, and executive scheduling. Responsibilities Executive Administrative Support Review and prioritize incoming correspondence, including meeting requests and urgent matters. Manage the Executive Directors calendar, meetings, agendas, and deadlines. Arrange travel and accommodations; submit expense claims on behalf of the Executive Director. Maintain electronic and physical filing systems. Utilize 1GX system to support administrative tasks. Branch Administration Track project deadlines, coordinate inputs from directors, and compile documents for Executive Directors review. Organize and minute biweekly update meetings with directors. Review and coordinate staff time entries in 1GX; approve time entries as delegated. Maintain and update branch organizational chart monthly. Support HR recruitment activities by preparing documentation and routing for approval. Correspondence & Records Coordination Coordinate FOIP request responses. Manage responses to Action Requests (ARs) and Ministerial Briefings. Draft, review, and edit correspondence for accuracy, grammar, and tone. Compile reports, statistics, and background information as required. Budget and Contract Management Administer and monitor branch budgets, conduct expenditure analysis, and identify variances. Prepare monthly budget forecasts and reporting for Executive Director review. Track and manage contracts, ensuring compliance with routing and review processes. Process and monitor invoices and miscellaneous expenditures. Liaise with directors to gather input for budget planning and forecasting. Qualifications Minimum Recruitment Standards: High school diploma and three years of related experience. Equivalency: Directly related education or experience considered on the basis of 1 year of education for 1 year of experience; or 1 year of experience for 1 year of education. Excellent knowledge of office procedures, financial policies/procedures and accepted departmental procedures. Excellent skills in a variety of computer programs including Microsoft Office (Word, Outlook, Excel, Visio) and Adobe Acrobat Pro. Excellent organizational and records management skills. Demonstrated skills in department applications including ARTS, 1GX, Bernie, IRIMS and IMAGIS. Strong planning and coordination skills. Excellent communication and interpersonal skills. Ability to work without direction. Strong problem-solving skills. Assets: Scheduling of senior executives; Coordinating travel arrangements; Financial administration and budgets. Preference: Demonstrated skills in department applications including ARTS, 1GX, Bernie, IRIMS and IMAGIS. Additional Information Hours of work are 8:15 AM to 4:30 PM, Monday to Friday. This is a full-time temporary position until October 27, 2026. Security screening may be required for final candidates; costs for documents/checks and interview travel are the responsibility of the candidate. A cover letter outlining how your experience relates to the qualifications is required. Include dates for all education and work experience in your resume. Links about GoA and benefits provided to prospective employees are available in the original posting. How to Apply Candidates are required to apply online. Provide information that demonstrates how qualifications meet the advertised requirements, including education, experience, and relevant competencies. For credential evaluation references, IQAS or Canadian Credential Evaluators are recommended where applicable. Closing Statement This competition may be used to fill future vacancies across the Government of Alberta at the same or lower classification level. Only candidates selected for interviews will be contacted. For accommodations during recruitment, contact Jagreet Uppal at . #J-18808-Ljbffr