Job Title: Project Coordinator (Member Migrations) Location: Toronto, ON (Hybrid 12 days onsite downtown) Employment Type: ContractWhat is the OpportunityWere looking for a Project Coordinator to support the Senior Project Manager on a large-scale File Forwarding System Modernization Project. This role focuses on coordinating the migration of all members from a legacy platform to a new solution, managing the full end-to-end process from discovery through implementation and warranty.The ideal candidate is proactive, detail-oriented, and driven to deliver an excellent client experience. Youll collaborate with internal and external stakeholders, ensuring objectives are met on time, within scope, and on budget following industry-standard project management practices (PMI/PMBOK).Main Duties & ResponsibilitiesProject CoordinationAct as the primary liaison between members, service providers, partners, and internal teams for migration activities related to the modernization projectTrack project issues, risks, actions, and decisions at both the individual member and aggregate levelsCommunicate proactively with all stakeholders regarding project status and potential risksBuild and maintain strong day-to-day relationships with stakeholders across the organization and external partnersEnsure all member documentation is complete and follow up as neededSupport the Senior Project Manager in managing all aspects of the project lifecycle, including change management, process management, quality management, and transition to business operationsManage project scope, costs, and milestones while maintaining detailed delivery schedules and reporting on progressCreate and maintain key project artifacts such as charters, schedules, resource plans, contingency plans, meeting minutes, and governance documents in compliance with PMO standardsChair or co-chair regular project team meetings and governance forums to review progress with key stakeholdersWork flexible hours as needed to support off-business hours migration activitiesContinuous ImprovementRecommend process and delivery improvements to the Senior Project Manager or Project Sponsor based on project monitoring and controlAssess and optimize the use of existing and emerging technology tools to enhance team and member experienceContribute to improving project management best practices to drive consistency, transparency, and execution excellenceSupport ad hoc PMO tasks and special projects as requiredWhat We're Looking ForEducation & Experience25 years of experience in project coordination or delivery, ideally within the financial services or technology sectorExperience supporting software development projects using both Waterfall and Agile methodologiesPMP or equivalent project management certification is an assetAgile certification (e.g., Scrum Master) is an assetTechnical Skills & KnowledgeProficiency in Microsoft 365 and SharePointExperience with MS Project Server or Project Online is an assetKnowledge of project management methodologies (PMI, PMBOK) and the Software Development Life Cycle (SDLC)Experience with Atlassian tools (JIRA, Confluence) is an assetStrong technical acumen with the ability to quickly adapt to new tools and systemsSoft SkillsExcellent relationship management, communication, and stakeholder engagement skillsProactive with a strong sense of ownership and accountabilitySkilled at problem-solving, critical thinking, and risk managementStrong presentation and documentation abilities, with attention to clarity and precisionAble to navigate complex, matrixed environments effectivelyBilingualism (French) is an asset
Job Title
Project Coordinator (Member Migrations)