Job Title

Title: Pre-Construction CoordinatorReports To: Production Manager & Sales Manager Salary: $70,000 $85,000 per year Hours: Monday to Friday, 8:00am 4:30pm (+3 weeks vacation) Benefits: 3% RRSP Match, Health Spending Account ($300), Health & Dental Plan, Disability & Life Insurance, Paid Time OffSummary of PositionThe Pre-Construction Coordinator is responsible for managing all aspects of the estimating and the pre-construction process to ensure each project moves smoothly from design to construction. This role gathers pricing from trade partners and vendors, prepares accurate budgets, coordinates pre-construction activities and documents, and supports the transition of projects to the production team.You will work closely with the Sales and Design teams to ensure a complete handover package to production and accurate estimate, while maintaining Rusch Design Builds standard of excellence for quality, accuracy, and collaboration.This position requires a highly detail-oriented, analytical, and organized individual who thrives in a team-based environment and takes ownership of pre-construction systems and communication.Position RequirementsStrong communication, organization, and coordination skills with exceptional attention to detail.Positive, solutions-focused attitude and strong sense of accountability.Leadership qualities that inspire teamwork and trust across departments.Extensive knowledge of residential building and renovation methods, materials, and techniques.Strong understanding of all major trades and their scopes of work.Ability to read and interpret blueprints, plans, and specifications accurately.Proven problem-solving and critical-thinking skills.Valid drivers license and good driving record.Proficiency in Buildertrend, Excel, Word, and Outlook.Knowledge of basic accounting principles.Professional, knowledgeable, and courteous client and trade partner communication.Commitment to Rusch Design Builds culture and standards of excellence.Availability for occasional company functions outside regular working hours.Excellent time management and ability to manage multiple projects simultaneously.Demonstrated accuracy in estimating costs, preparing budgets, and tracking revisions.Ability to uphold project timelines and budgets while ensuring quality and completeness.Contribution to developing and refining Standard Operating Procedures (SOPs) within the pre-construction department.Responsibilities and DutiesEstimating / Pre-ConstructionReview plans, structural details, and specifications to prepare accurate material and labor estimates.Collaborate with Design and Sales to understand full project scope and budget objectives.Gather and track pricing from trade partners, suppliers, and vendors per project scope.Perform detailed material take-offs and calculate labor requirements.Prepare budget and cost breakdowns for client presentations and internal reviews.Track and update estimate revisions as design evolves.Identify areas for value engineering and communicate recommendations to Sales and Design.Flag design selections or specifications outside of budget targets.Ensure pricing aligns with project profitability goals and production feasibility.Prepare and manage Request for Proposal (RFP) packages and track submissions.Coordinate and schedule trade walkthroughs for project pricing.Manage RFP tracking logs, follow-ups, revisions, and responses.Support Design in writing, reviewing, and editing detailed specifications.Maintain active communication with vendors and trade partners throughout pre-construction.Evaluate new trade partners and vendors, ensuring documentation and compliance are complete prior to job start.Maintain and update trade bank to keep Rusch Design Build competitive.Prepare the Construction Agreement and complete the Construction Document Package for client authorization once final budgets are confirmed.During ConstructionSupport the Production team with estimating assistance for significant change orders.Provide clarification and support during project startup and execution.Participate in site or coordination meetings as needed to ensure estimating accuracy and continuity.Respond promptly to internal communication platforms (e.g. Slack, Buildertrend) regarding pre-construction or cost-related updates.Post-ConstructionParticipate in Job Debriefs (12 months post-project) to evaluate performance, accuracy, and lessons learned for continuous improvement in pre-construction processes.Marketing and RepresentationRepresent Rusch Design Build professionally in all interactions with clients, trades, and the community.Promote the companys values and reputation Every act is a marketing act.Performance ExpectationsManage multiple projects in the design/pre-construction stage with precision and accountability.Maintain comprehensive, organized documentation and communication throughout all project stages.Consistently meet Rusch Design Build process milestones (budget reviews, trade walkthroughs, construction starts).Contribute to continuous improvement of pre-construction systems and estimating accuracy.Demonstrate the C-style DISC traits conscientiousness, accuracy, structure, and consistency essential for maintaining Ruschs quality standards.AcknowledgementPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the team member. Duties, responsibilities, and activities may change.