Job Title

Bilingual Reconciliations Administrator 2 Bilingual Positions Available Location: Toronto Location preferred, or MontrealEnvironment: Hybrid - Currently 1 day/week in the office, soon to be 2 days/week, typically Mon & Tues.2 day/week in 2026 (Can go up to 3 times we week).Days: Monday to FridayShift: Eastern Standard Time: 9:00 am 5:00 pm - 30 minute lunch Salary: $46,000 - $55,000 + 5% Bonus (Potential for higher salary if experienced)Type: Full time, Permanent Reporting: Supervisor of Control ServicesCompany Overview:This leading wealth management organization is focused on improving Canadians financial well-being. They are an investment services provider for the Canadian financial industry, valuing leadership, innovation, partnership, responsibility, and community, and our culture sets them apart.Perks: Here, you will find a dynamic and inclusive culture that rewards innovation and celebrates success. Here are a few things that set us apart:Competitive compensation package that rewards and recognizes individual contributionsStarts day 1! Excellent health, dental and insurance benefits to meet the diverse needs of our employeesGenerous vacation time, fitness benefit, parental leave top-up optionsVacation 3 weeks plus 2 personal days and we get most of the bankers holidaysMatching contributions to our retirement program up to 6%Commitment to the continuous improvement of our staff through learning & development and an education assistance programRegular social events to foster teamworkThe Opportunity:Were looking for a Bilingual Reconciliations Administrator to join our Operations team.The Bilingual Reconciliations Administrator is responsible for completing reconciliations and reporting by prescribed internal and regulatory deadlines for multiple lines of business. These reconciliations cover control accounts, mutual fund positions, GICs, pool funds, bank accounts and any other products as required. The admin needs to identify all exceptions, review and work with the appropriate teams internally and/or externally to resolve them. The admin needs to have excellent verbal and written communication skills as they will interact with multiple internal departments as well as Fund Companies, GIC Issuers, Portfolio Managers, Credit Unions and Bank providers.Responsibilities:This role is like an auditorReview work done by other parts of Operations and the business to ensure that it is aligned to the requirements of CIRO (formerly IIROC & MFDA)Provides internal controls (control accounts, mutual fund positions, GICs, pool funds, bank accounts and any other products as required)The position focuses on finishing their assigned reconciliation and fixing the issues by the regulatory deadlinesRequires reaching out to others in the business to ensure that things are resolved in a timely mannerComplete reconciliations required internally and by regulatory bodies (CIRO)Liaise with appropriate internal and external departments to rectify any outages between the firm and the fund companiesGain an understanding of the regulatory requirements that these tasks satisfyEnsure all unit exceptions are resolved by reporting deadlinesEnsure non-financial discrepancies are updatedProvide support for dealer rep maintenance functionsComplete all bank reconciliations in relation to Operating and Trust/Client related bank accounts. Review all exceptions and follow up with the banking group and/or the bank providers to resolve in a timely mannerEnsure Credit Unions complete their bank reconciliations monthly. Follow up directly with the Credit Unions on any outagesAssist with any inquiries to the team regarding account positionsAssist with the setup of new reconciliations as products come onboardMaintain the procedures manual and continually review the process to find opportunities for ongoing improvementsAssist with any internal or external audit inquiries in relation to reconciliations Qualifications: Your experience and skills:Fluency (written and spoken) in English and French is required to effectively communicate with partners, clients, and colleagues across CanadaPost-Secondary education and a degree in Business Admin or Finance is an asset1 year of administrative work experience in the Mutual Fund or Financial Securities IndustryHas experience with reconciliationsKnowledge of current operational procedures governing the mutual fund and security industryIFIC or CSC designation is an assetExtremely detail oriented and accurateExcellent problem-solving skills to perform analysis of the exception issues and determine solutionsDemonstrates the ability to work calmly and effectively in a fast-paced environmentFlexible to meet changing needs and manage deadlinesExcellent time management and organizational skills to meet time constraintsIntermediate computer skills and advanced skills in Excel and Access are an assetExperience using Dataphile and FundCom is an assetIntermediate Excel skills (Vlookups, Pivot Tables, some basic formulas)Accuracy & Detail oriented - checking details & reports requires accuracyStrong time management & follow-up skills - need to gather information from other teamsRequires excellent communication skills, and the ability to develop relationships as they will interact with multiple internal departments as well as Fund Companies, GIC Issuers, Portfolio Managers, Credit Unions and Bank providers