Job Title

ResponsibilitiesProvide administrative support such as arrange travel, schedule conference calls, meetings and maintain notes, as neededManage travel vendor relationship and serve as the principal point of contact for all administrative team support needsCoordinate agenda and priorities for the weekly Finance/Operations team meeting; follow up on assigned tasksAssist in preparing and submitting expense reports for the CFO and Finance Operations teamProvide ad hoc support to the team such as editing, proof reading, data entry/retrieval, etc.Assist the A/P process with vendor/wire verification and occasionally provide backup coverageLeverage technical capabilities to provide comprehensive support for ad hoc projects such as research, benchmarking and automation initiativesAssist in the preparation and assembly of presentationsCoordinate and facilitate workshops and team-building eventsAssist with finance training workshops and other admin onboardingCRM database entry and maintenance, general filing, mail sorting, photocopyingProvide general office support and coverage duties as requiredOccasional overtime may be required to support and ensure timely completion of prioritiesQualificationsMinimum of 2-3 years of related administrative support experience; financial services or accounting knowledge considered an assetPost-secondary education in Office Administration or Business Administration considered an assetAbility to be involved in sensitive and confidential matters related to daily operationsHigh degree of proficiency with computer software tools including Microsoft Office (Word, Excel, PowerPoint, Outlook, Visio)Familiarity with ERP systems and AI is considered beneficial and a willingness to quickly adapt to new applications and processesAbility to work under tight deadlines, well-organized with attention to detail and an ability to deal with multiple prioritiesStrong self-starter with good organizational and time-management skillsDemonstrates outstanding teamwork and possesses exceptional communication skills, consistently fostering a collaborative and positive workplace atmosphere