Job Title

Bilingual Reconciliations Administrator 2 Bilingual Positions Available Location: Toronto Location preferred, or Montreal Environment: Hybrid - Currently 1 day/week in the office, soon to be 2 days/week, typically Mon & Tues. 2 day/week in 2026 (Can go up to 3 times we week). Days: Monday to Friday Shift: Eastern Standard Time: 9:00 am 5:00 pm - 30 minute lunch Salary: $46,000 - $55,000 + 5% Bonus (Potential for higher salary if experienced) Type: Full time, Permanent Reporting: Supervisor of Control Services Company Overview: This leading wealth management organization is focused on improving Canadians'' financial well-being. They are an investment services provider for the Canadian financial industry, valuing leadership, innovation, partnership, responsibility, and community, and our culture sets them apart. Perks: Here, you will find a dynamic and inclusive culture that rewards innovation and celebrates success. Here are a few things that set us apart: Competitive compensation package that rewards and recognizes individual contributions Starts day 1! Excellent health, dental and insurance benefits to meet the diverse needs of our employees Generous vacation time, fitness benefit, parental leave top-up options Vacation 3 weeks plus 2 personal days and we get most of the bankers'' holidays Matching contributions to our retirement program up to 6% Commitment to the continuous improvement of our staff through learning & development and an education assistance program Regular social events to foster teamwork The Opportunity: We''re looking for a Bilingual Reconciliations Administrator to join our Operations team. The Bilingual Reconciliations Administrator is responsible for completing reconciliations and reporting by prescribed internal and regulatory deadlines for multiple lines of business. These reconciliations cover control accounts, mutual fund positions, GIC''s, pool funds, bank accounts and any other products as required. The admin needs to identify all exceptions, review and work with the appropriate teams internally and/or externally to resolve them. The admin needs to have excellent verbal and written communication skills as they will interact with multiple internal departments as well as Fund Companies, GIC Issuers, Portfolio Managers, Credit Unions and Bank providers. Responsibilities: This role is like an auditor Review work done by other parts of Operations and the business to ensure that it is aligned to the requirements of CIRO (formerly IIROC & MFDA) Provides internal controls (control accounts, mutual fund positions, GIC''s, pool funds, bank accounts and any other products as required) The position focuses on finishing their assigned reconciliation and fixing the issues by the regulatory deadlines Requires reaching out to others in the business to ensure that things are resolved in a timely manner Complete reconciliations required internally and by regulatory bodies (CIRO) Liaise with appropriate internal and external departments to rectify any outages between the firm and the fund companies Gain an understanding of the regulatory requirements that these tasks satisfy Ensure all unit exceptions are resolved by reporting deadlines Ensure non-financial discrepancies are updated Provide support for dealer rep maintenance functions Complete all bank reconciliations in relation to Operating and Trust/Client related bank accounts. Review all exceptions and follow up with the banking group and/or the bank providers to resolve in a timely manner Ensure Credit Unions complete their bank reconciliations monthly. Follow up directly with the Credit Unions on any outages Assist with any inquiries to the team regarding account positions Assist with the setup of new reconciliations as products come onboard Maintain the procedures manual and continually review the process to find opportunities for ongoing improvements Assist with any internal or external audit inquiries in relation to reconciliations Qualifications: Your experience and skills: Fluency (written and spoken) in English and French is required to effectively communicate with partners, clients, and colleagues across Canada Post-Secondary education and a degree in Business Admin or Finance is an asset 1 year of administrative work experience in the Mutual Fund or Financial Securities Industry Has experience with reconciliations Knowledge of current operational procedures governing the mutual fund and security industry IFIC or CSC designation is an asset Extremely detail oriented and accurate Excellent problem-solving skills to perform analysis of the exception issues and determine solutions Demonstrates the ability to work calmly and effectively in a fast-paced environment Flexible to meet changing needs and manage deadlines Excellent time management and organizational skills to meet time constraints Intermediate computer skills and advanced skills in Excel and Access are an asset Experience using Dataphile and FundCom is an asset Intermediate Excel skills (Vlookups, Pivot Tables, some basic formulas) Accuracy & Detail oriented - checking details & reports requires accuracy Strong time management & follow-up skills - need to gather information from other teams Requires excellent communication skills, and the ability to develop relationships as they will interact with multiple internal departments as well as Fund Companies, GIC Issuers, Portfolio Managers, Credit Unions and Bank providers