Job Title

(English Below)CoordonnateurtriceRH et AdministrationEntreprise: Canadian Railway Services (CRWS)Lieu: Montral, QCType de poste: Temps plein, permanentDpartement: Ressources humaines et administration propos de lentrepriseCanadian Railway Services (CRWS) est une entreprise dingnierie en pleine croissance, spcialise dans le matriel roulant, les infrastructures ferroviaires et la gestion de projets travers lAmrique du Nord. Nous valorisons lexcellence technique, la rigueur oprationnelle et la mobilit durable. Joignez-vous nous pour faonner lavenir du transport ferroviaire. propos du posteNous sommes la recherche dunecoordonnateurtriceRH, administration et assistance de directionhautementorganise,proactifveetpolyvalente. Ce poste hybride combinele soutien la direction, la gestion administrative et le soutien RH, afin dassurer le bon fonctionnement quotidien de lentreprise et une exprience employ positive.La personne retenue agira comme point de contact cl pour lquipe de direction tout en grant les activits administratives et RH avec professionnalisme et discrtion.Responsabilits principalesAssistance Excutive & AdministrativeGrer les calendriers, priorits, runions et suivis pour lquipe excutive.Prparer les ordres du jour, documents de runion, prsentations, comptes rendus et registres des actions effectuer.Coordonner les dplacements (quipe excutive et quipe interne) : itinraires, hbergements, rservations et rapports de dpenses.Rdiger, rviser et mettre en forme la correspondance excutive, les communications internes et la documentation stratgique.Soutenir la prparation et la logistique des rencontres excutives, partenaires, clients et runions de direction (salles, repas, matriel).Assurer la confidentialit absolue de linformation sensible et des documents corporatifs.Appuyer la ralisation de projets spciaux, recherches, dossiers clients ou initiatives oprationnelles assignes par la direction.Maintenir les systmes de classement, modles, dossiers SharePoint/Teams et outils internes de communication.Soutenir la logistique de recrutement : affichage de postes, coordination des entrevues, communications et organisation des prslections.Prparer la documentation dintgration, crer les accs, mettre jour les dossiers employs et coordonner la logistique de la premire journe.Maintenir des registres RH : suivis de recrutement, prsence, certifications, formation, ainsi que la mise jour de la base de donnes employs.Aider la coordination des avantages sociaux, mises jour de politiques ou demandes administratives RH.Appuyer les activits de dveloppement des affaires : coordination des rencontres, mise jour CRM, planification, relances et prparation de prsentations.Maintenir les suivis lis au dveloppement des affaires : pipeline, journal des relances, chanciers et priorits.Grer des registres excutifs : priorits, actions stratgiques, chanciers et suivis.Contribuer lorganisation des outils de communication interne et des ressources employes.Gestion du BureauSuperviser les oprations quotidiennes du bureau, incluant fournitures, achats et relations avec les fournisseurs.Grer laccueil : prsence, visiteurs, cartes daccs et exprience gnrale en entreprise.Sassurer que les salles de runion et espaces communs demeurent prts, fonctionnels et accueillants en tout temps.Coordonner les demandes dentretien, travaux, nettoyage, logistique dameublement et gestion des prestataires.Maintenir les systmes darchivage physique et numrique : contrats, dossiers administratifs, registres et documentation gnrale.Organiser les activits internes, vnements dquipe, communications globales et logistique des rencontres dentreprise.Assurer la conformit aux normes de sant et scurit au travail (trousses, signalisation, ergonomie, exercices, documentation).Appuyer la logistique de dplacements, suivis dachats et oprations courantes lies aux flux administratifs.Pourquoi se joindre nousCollaboration directe avec une quipe de direction engage et accessible.Poste expos plusieurs volets de lentreprise, favorisant le dveloppement professionnel.Environnement flexible, humain et stimulant.Avantages sociaux comptitifs.Joignez-vous nous. Btissez lavenir. Faonnez lindustrie ferroviaire. voluez avecnous.HR & Admin CoordinatorCompany: Canadian Railway Services (CRWS)Location: Montral, QCPosition Type: Full-time, PermanentDepartment: HR & AdminAbout the CompanyCanadian Railway Services (CRWS) is a dynamic, fast-growing engineering firm specializing in rolling stock, rail infrastructure, and project management across North America. We value technical excellence, entrepreneurial spirit, and sustainable mobility. Join us to help shape the future of railways.About theRoleWe areseekinga highly organized, proactive, and versatileHR&Admin Coordinatorto support Human Resources, administrative operations, and executive functions. This hybrid role blendsexecutiveassistance, office management, and HR coordination, ensuring seamless internal operations and a positive employee experience.The successful candidate will serve as a key point of contact for the executive team while managing day-to-day administrative and HR activities with discretion and professionalism.Key Responsibilities:Executive& AdminAssistanceManage calendars, priorities, meetings, and follow-ups for theExecutive team.Prepare agendas, meeting materials, presentations, summaries, and action-item trackers.Coordinate executive and team travel arrangements, itineraries, accommodations, and expense reports.Draft, edit, and format executive correspondence, internal communications, and documentation.Support preparation andlogisticsforexecutive,partner,client, and board meetings (room setup, catering, materials).Maintain confidentiality of all sensitive information, including corporate documents.Assistwith special projects, research tasks, client briefings, or operational initiatives assigned by leadership.Maintain filing systems, templates, SharePoint/Teams folders, and internal communication tools.Support recruitmentlogistics: job posting coordination, candidate scheduling, communication, and basic screening organization.Prepare onboarding documentation, setup access/permissions, update employee files, and coordinate first-daylogistics.Maintain HR-related trackers:recruitment,attendance logs, certifications, training records, and employee database updates.Assistwith benefit-related coordination, policy updates, and administrative requests.Support light business development activities: meeting coordination, CRM updates, scheduling, follow-up reminders, and preparation of presentations orbriefs.Maintain BD-related trackers, pipelines, follow-up logs, and scheduling requirements.Maintain leadership-related trackers, including executive priorities, action logs, and strategic follow-up lists.Help organize internal communication tools and employee resources.Office ManagementOversee day-to-day office operations, supplies,purchasing, and vendor relationships.Coordinate reception duties, visitor experience, access cards, and office hospitality.Ensure meeting rooms and shared spacesremainclient-ready, organized, and properly set up throughout the day.Coordinate facilities requests, maintenance work, cleaning schedules, furniturelogistics, and service providers.Maintain general office filing systems, physical and digital archives, contracts, administrative records, and office documentation.Support internal activities, team events, office-wide communications, andlogisticsfor company meetings.Ensure compliance with workplace health and safety requirements, including first aid kits, signage, ergonomics, drills, and related documentation.Assistwith travellogistics, purchase tracking, and operational follow-ups as part of office workflows.Qualifications35 years of experience in executiveassistance, administration, or HR coordination.Strong command ofMicrosoft 365(Outlook, Teams, Excel, Word, SharePoint).Excellent communication skills inEnglish and French(spoken and written).Experience with accounting or HR systems (e.g., QuickBooksor equivalent) is an asset.Highly organized, detail-oriented, and capable of managing multiple priorities.Professional discretion and interpersonal tact in dealing with executives and staff.Why Join UsWork directly with the executive team andadynamicleadershipteam.Exposure to multiple business functions and growth opportunities.Flexible, people-focused, and entrepreneurial work environment.Competitive benefits package.Join us. Build the future. Shape the railway industry. Grow with us.