Job Title

Human Resources Coordinator Location: Calgary, AB (On-site) Regions Supported: Alberta & British Columbia Reports To: National HR Manager About the Role: We are seeking a proactive and detail-oriented Human Resources Coordinator to join our team in the fire protection industry. This on-site role, based at our Calgary branch, supports employees across Alberta and British Columbia. As a key member of the HR team, youll play an essential role in supporting the full employee lifecycle, promoting a safety-first culture, and ensuring compliance with HR policies and employment legislation. The ideal candidate is organized, adaptable, and passionate about workforce development and operational excellence in a fast-paced, safety-critical environment. This is an excellent opportunity for an HR professional looking to grow their experience in a dynamic, field-based organization that protects lives and property across Canada. Responsibilities Recruitment & Onboarding - Assist Talent Acquisition in recruitment for field technicians and administrative staff. - Assist in coordinating interviews, reference checks, and offer documentation. - Ensure onboarding documents (e.g., TD1, direct deposit forms) are completed accurately and submitted on time. - Maintain and update job descriptions and organizational charts to reflect evolving operational needs. - Support new hire orientation and a positive onboarding experience. Employee Relations & Performance Management - Advise managers and employees on HR policies and employment standards. - Support performance management processes including coaching, corrective actions, and investigations. - Assist in documenting employee relations matters and tracking follow-ups. Payroll Support - Collect, verify, and submit employee timecards or attendance records to Head Office for payroll processing. - Track and communicate changes such as new hires, terminations, promotions, and leaves of absence for payroll updates. - Maintain employee data accuracy in UKG (HR System) to ensure payroll integrity. - Support employees with general payroll inquiries (e.g., pay schedule, deductions, vacation balances) and escalate complex issues to Head Office Payroll. - Maintain confidentiality of all payroll and employee compensation information. HR Administration & Compliance - Assist in administering benefits, managing leaves of absence, and tracking probation periods. - Ensure compliance with employment laws, industry certifications, and company policies. - Prepare routine HR reports and metrics (e.g., headcount, turnover, training expiry) as requested. Health & Safety Support - Collaborate with safety officers to implement and reinforce workplace safety programs. - Support incident reporting, non-occupational claims, and injury prevention initiatives. Employee Engagement & Events - Support company engagement and recognition initiatives across regions (e.g., milestone awards, social events). - Participate in company events, job fairs, and community outreach initiatives. Qualifications & Skills - Diploma or certificate in Human Resources or a related field. - 23 years of HR experience, preferably in a multi-site or field-based environment. - Strong understanding of employment law and HR best practices. - Excellent communication, interpersonal, and organizational skills. - Proficient in MS Office and HRIS systems. - Ability to work independently and manage multiple priorities. - Valid drivers license and willingness to travel for recruitment and outreach events. - CHRP designation or working toward it is considered an asset. Key Attributes for Success - Approachable, professional, and trusted by employees at all levels. - Strong attention to detail with a focus on accuracy and confidentiality. - Comfortable managing competing priorities in a dynamic, field-based environment. - Passionate about safety, people, and continuous improvement. What We Offer - A fast-paced, safety-focused, and collaborative team environment. - A respectful and inclusive workplace culture where your contributions make a difference. - Opportunities for professional development and career growth. - Competitive total rewards and a commitment to employee well-being. - The chance to be part of a company that protects lives and properties across Canada.