Job Title

1-year contract. 0.6 FTEAt United Way of Calgary and Area, we believe that united, we make the biggest difference. Were strongest when we come together to improve local lives and communitiesand when we come together as a team, we passionately propel our mission forward. Were currently looking for an Administrative Coordinator, Action Table Calgary to join our team. Reporting to the Manager, Action Table Calgary (ATC), the Administrative Coordinator will provide dedicated administrative coordination and operational support to ensure the stability and continuity of ATC operations. The Administrative Coordinator will serve as Interim Operational Lead, taking on facilitation, partner liaison, and operational leadership responsibilities. The Administrative Coordinator will backfill the coordinators regular administrative duties to maintain consistency and efficiency across all ATC processes. This position ensures consistent partner communication, meeting coordination, data accuracy, and documentation management as part of United Way of Calgary and Areas Community Impact and Partnerships DivisionIf you are passionate about your community, aspire to make an impact, thrive in a fast-paced environment, and want to make a difference, then were looking for you!What you will doMeeting & Case ManagementSchedule weekly ATC meetings and manage all associated logistics.Prepare case decks, track attendance, manage polls, and confirm outcomes.Provide in-meeting technical support (Teams, slides, and polls).Maintain case tracking documentation, slide decks, and version control to ensure case flow accuracy.Partner & Agency AdministrationOnboard new agencies and members, including managing intake forms and training registration.Maintain the Master Contact Sheet, agency agreements, and confidentiality forms.Support partner communication and follow-ups between meetings.Document & Data ManagementEnter and maintain case data within tracking and reporting systems.Ensure document version control and update directories and SharePoint resources.Maintain organized filing systems for all ATC-related materials.Evaluation & Reporting SupportTrack meeting polls and confirm outcome selections for accuracy.Support data preparation for evaluation and reporting purposes.Collaborate with evaluation staff to ensure timely and consistent information flow.Financial & Resource AdministrationProcess expense reimbursements and purchase requests.Coordinate logistics for training sessions, meetings, and events.Track and reconcile administrative expenses as required.Communications & External RelationsManage distribution lists and share meeting updates and outcomes with partners.Support directory and website updates in coordination with UWCA Teams.Ensure partners receive timely, clear communication and resources.General Administrative SupportRespond to partner inquiries and provide front-line administrative support.File sensitive and confidential materials in compliance with UWCA policy.Troubleshoot technical or access issues for meetings and shared tools.Serve as the first point of contact for ATC logistical coordination.What you will bring Experience:Postsecondary education in administration, human services, or a related field; or equivalent work experience.Minimum 2 years of experience providing administrative or coordination support in a collaborative or cross-sector environment.Strong proficiency in Microsoft 365 applications (Word, Excel, Teams, SharePoint, Outlook). Experience with databases and data entry is an asset.Exceptional attention to detail, organizational skills, and ability to manage multiple priorities.Strong interpersonal and communication skills with experience supporting multi-stakeholder projects Attributes:Team-oriented and adaptable, with strong collaboration skills.Demonstrates discretion and professionalism in handling confidential information.Solutions-focused and proactive in identifying opportunities for efficiency.Organized, reliable, and responsive in a fast-paced environment.Values diversity, inclusion, and community-centred approaches.Work EnvironmentOur team values the flexibility that hybrid work offers, while also recognizing the importance of in-person collaboration. Our office is located in Calgary and employees are expected to work in the office on Tuesday, Wednesday and Thursday. Our hybrid approach strengthens our culture of collaboration, innovation and learning while being flexible where possible.United, we make the biggest differenceUnited Way is a not-for-profit organization that has played a vital role in our community for 85 years. As a social impact organization, our mission is clear: we mobilize communities for the common purpose of working together to create lasting social change.In addition to meaningful work where you can have an impact, United Way also offers a comprehensive compensation and benefits package, a hybrid work environment, and flexible working hours.Our Commitment to an Inclusive CultureWe are committed to creating an inclusive culture where everyone feels valued and respected, and that reflects the diverse community we serve. We welcome applications from all qualified candidates and encourage candidates with diverse backgrounds, experiences, styles, and abilities to apply. If you require accommodation at any stage of the hiring process, please let us know.To ApplySend cover letter, resume and salary expectations by 4:00 pm December 22, 2025 to [email protected] Line: Administrative Coordinator, Action Table Calgary Your Name.To learn more about the United Way of Calgary and the Area, please visit our website at www.calgaryunitedway.org.We thank all applicants for their interest and effort in applying for this position, however, only those being considered will be contacted.