Job Title

Under the supervision of the Procurement Manager, you will be responsible for carrying out tasks requiring a high degree of accuracy in order to ensure the proper processing of purchase order invoices, in accordance with the established Purchasing Protocol. You will also be responsible for supporting project management teams in tracking financial commitments and equipment rentals on construction sites. Working at EBC means being part of a thriving company that operates in a variety of sectors across Canada. It also means working for a company concerned about the health and well-being of its employees by offering them a variety of actions and programs. Want to join forces with a talented and dynamic team? Are you looking for an enjoyable work environment with excellent working conditions? EBC is the ideal place to take on new challenges and advance your career. Responsibilities Management of Work Orders and Supplier Invoices - Obtain and verify delivery slips for each project; - Track the receipt of work orders and invoices against the relevant purchase order, in accordance with the established Protocol; - Ensure that invoiced rates comply with the agreement established with the supplier and notify the Buyer and/or the supplier when this is not the case; - Collaborate with the responsible Buyer to adjust purchase orders; - Follow up on invoice approvals with project teams under your responsibility on a weekly basis; - Prioritize the payment of invoices from key suppliers for Operations, in accordance with agreements established by Procurement; - Generate supplier billing reports for project management teams upon request. Management of Concrete Delivery Tickets - Obtain all delivery tickets from the construction site and/or supplier associated with a concrete supply invoice; - Verify that invoiced rates comply with the agreement established with the supplier; - Enter concrete tickets into the Aggregates system, provide the entry report to the project management teams for approval, and forward the signed report to accounting for supplier payment. Management of Equipment Rentals - Track the status of equipment rentals in the database with the construction site; - Update the database based on information received from the site; - Ensure required documentation is collected for each piece of rented equipment, either from the site and/or the supplier, as appropriate; - Notify the Buyer of extended rentals on an asneeded basis so they can increase the purchase order commitment accordingly. Management of Financial Commitments - On a monthly basis, generate a list of ongoing commitments from the accounting system; - Adjust the commitment balances of purchase orders according to the instructions of the Buyer and/or the Project Management team; - Verify the data related to payment requests for the projects under your responsibility; - Perform any other related tasks. Performance Expectations for the Role - Ensure weekly followup on invoices to guarantee prompt payment; - Be proactive in delivering outstanding service to project management teams; - Act as an ambassador for the Purchasing Protocol with suppliers and project management teams. Requirements - Monitor invoices on a weekly basis to ensure prompt payment of invoices; - Be proactive in order to provide outstanding service to project management teams; - Mastery of MS Suite tools: Excel, Outlook; - English / French; - Customer oriented; - Good management of priorities. Skills and attitudes required - College Diploma in business administration, accounting techniques or equivalent degree will be recognized. Any other experience in the field will be considered. - Knowledge in databases and computerized supply management system, an asset. - Demonstrate rigor and thoroughness. - Confidentiality. - Autonomy. - Team spirit and interpersonal skills. - Preferably located in Ottawa / or Eastern Ontario - Bilingualism (EN/FR) is an asset Conditions offered by EBC - 4 weeks of annual vacation; - Complete group insurance program upon entry (health and dental components paid by the employer); - Group RRSP with employer contribution to a Deferred Profit Sharing Plan (DPSP); - 24hour access to a virtual doctor (telemedicine); - Training and development programs; - Employee assistance program; - Active social club and health and wellness committee; - Diverse, innovative, and stimulating environment; - A company built on values of respect; integrity, and a job well done; - Firm recognized as one of Canadas Best Managed Companies. In accordance with our policy, we will communicate only with the selected candidates for an interview. NOTICE TO RECRUITMENT AGENCIES, PLACEMENT SERVICES AND PROFESSIONAL RECRUITERS EBC inc. and its affiliated entities (EBC) have an internal recruiting department. The EBC Talent & Culture team may, from time to time, engage recruitment agencies, placement services or temporary professional recruiters (Agencies). However, EBC will not accept unsolicited references from Agencies and will only remunerate them in the presence of a prior written agreement defining the precise parameters of the recruitment mandates. EBC will therefore not accept CVs from sources other than the candidate himself. Any CV sent to EBC, by any means of communication, will be deemed to be the property of EBC. EBC reserves the right to solicit and engage such candidates without financial obligation to the Agency. #J-18808-Ljbffr