Job Title

3 days ago Be among the first 25 applicantsThis is a temporary full-time position up to approximately twelve (12) monthsIn this multifaceted role as Assistant, Human Resources at Hennick Bridgepoint Hospital, youll be immersed in two essential pillars of HR: Total Rewards and Talent Acquisition. This role offers a blend of direct interaction and behind-the-scenes impact. Youll be the first point of contact for anyone visiting our HR office, creating a welcoming and professional experience while also supporting the essential processes that keep our People and Culture department running smoothly. Youll refine key competencies in recruitment and rewards, strengthening your proficiency as an HR professional.Is this you?Are you someone who excels at making every interaction clear and personable? Youll use your strong communication skills to ensure staff and candidates receive accurate, accessible information quickly, helping to build confidence in our HR services. This ability to provide clarity in a friendly, engaging way ensures that even routine questions feel acknowledged and understood, fostering smoother processes across the team. Your interactions arent just administrative tasks, but an opportunity to shape how our People and Culture team is seen and trusted by everyone we support.You are comfortable with shifting priorities and unexpected interruptions. You see last-minute changes as opportunities to showcase your problem-solving skills and find practical solutions that keep the day moving forward. No matter how busy things get, you maintain a professional tone and stay focused on what matters most: helping people get the information and support they need. Your reliable, flexible approach keeps operations running smoothly and ensures that employees and managers feel supported.If you are looking to expand your experience in a growing, essential field, this role will give you exposure to a wide range of tasks and priorities. Youll build your understanding of how Total Rewards and Talent Acquisition come together to support the needs of staff and candidates, all within a supportive environment that values your contributions. Staying organized and detail-focused will help you navigate the many moving parts of the role, while your openness to learning will keep you growing and evolving every day.About These TeamsOur Talent Acquisition team plays a crucial role in ensuring Sinai Health remains at the cutting edge of patient care by providing essential services such as recruitment and hiring selection, job fairs/hiring events, sourcing and outreach, employer branding, and talent pipeline development. We focus on recruiting for both Mount Sinai and Hennick Bridgepoint Hospitals while partnering with other HR teams within the People and Culture portfolio department. In our recruitment endeavors, we prioritize creativity and innovation to optimize processes and technologies. This strategy enables us to effectively cater to the requirements of 100+ clients, successfully filling over 300 diverse positions.Our Total Rewards team ensures Sinai Health invests strategically in its people by crafting competitive compensation, benefits, and recognition programs for over 6,000 employees across Mount Sinai and Hennick Bridgepoint Hospitals. We partner with other HR teams within the People and Culture portfolio department and clinical leaders to align rewards offerings with evolving workforce needs. Through agile program development and technology-enabled delivery, we ensure our offerings remain equitable, responsive, and aligned with staff priorities.In This Role You WillProvide excellent customer service while performing administrative tasks, including handling internal and external queries, routine phone, email, and in-person inquiries, and referring matters to the appropriate People and Culture team membersProvide administrative support to HR activities, including preparing employment confirmation letters, preparing new hire files for documentation, processing cheque requisitions/invoices, maintaining employee files, photocopying, faxing, scanning, arranging couriers and ordering office suppliesProcess data entry and update employee records into the appropriate Human Capital Management System and benefits systems i.e. Meditech / Ceridian Dayforce / HOOPP / ManulifeSort and distribute all incoming internal and external mail, ensure it is date stamped and passed on to the appropriate department/individualSupport the recruitment process through tracking and reviewing recruitment requests and the creation of electronic recruitment files; drafting job postings; posting positions; screening resumes; creating seniority lists; phone screening applicants; booking and attending interviews, as required; securing and checking references; drafting and issuing contract extension/transfer/offer/rejection letters; preparing new hire files for documentation, etc.Provide support for job fairs and open housesFacilitate and distributing clerical testing to candidatesAssist with the creation and distribution of correspondence e.g. letters, memorandums, orientation lists, immunization clearance status of weekly new hires, union reports, etc.Conduct routine electronic and paper employee file reviews and audits; assist with the creation and maintenance of spreadsheets and other applicable tracking documentsAssist with scheduling meetings and booking rooms; draft meeting agendas, prepare and assemble related materialsCoordinate shared Human Resources email inboxesProduce reports and respond to requests for information utilizing DayForce, Meditech, and Applicant Tracking System(s)Support the creation and maintenance of the departments file management systems (digital and physical) and help identify and implement quality improvements to HR office operationsPerform other duties related to the position as requiredJob RequirementsMandatorySuccessful completion of a college diploma in a relevant discipline (e.g Human Resources, Business Administration, etc) from an accredited educational institutionA minimum of two (2) years of recent and related experienceApplicants with proven equivalent recent and related training and experience may also be consideredPreferredPrevious experience working with HRIS and ATS systemsPrevious experience working within a large and complex health care environmentSkills and KnowledgeAdvanced technical skills and proficiency in Microsoft Office (Word, Excel, Outlook);Prepared to respond to a fast-paced changing environment requiring flexibility with respect to working hoursProactive, diplomatic and confident with the ability to develop, foster and maintain relationshipsStrong communication skills (verbal and written); proven commitment to exceptional customer serviceSuperior work ethic, professionalism, resourcefulness, dependability, reliability and diplomacyAbility to make decisions, exercise judgment and take initiative in dealing with confidential information and/or in responding to inquiriesDemonstrated satisfactory work performance and attendance historyIf this sounds like you and youre ready to build your career within human resources, apply now and let us know why you would be a great addition to our team.Seniority levelSeniority levelEntry levelEmployment typeEmployment typeTemporaryJob functionJob functionHuman ResourcesIndustriesHospitals and Health CareReferrals increase your chances of interviewing at Mount Sinai Hospital (Toronto), Sinai Health by 2xSign in to set job alerts for Human Resources Specialist roles.Human Resources Coordinator, Benefits and RewardsToronto, Ontario, Canada CA$63,000.00-CA$68,000.00 17 hours agoRecruiting Scheduler (Fixed Term Contract)HR Assistant - Compensation and BenefitsMississauga, Ontario, Canada 18 hours agoHuman Resources Generalist - (6-Month Contract)Markham, Ontario, Canada CA$50,000.00-CA$55,000.00 4 weeks agoScarborough, Ontario, Canada 3 months agoHuman Resources Coordinator (Temporary 9 month contract)Total Rewards Specialist - Long Term Disability and Retirement - Human Resources - Regular Full-time 2025-12208 (2025-12208)Were unlocking community knowledge in a new way. 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