Job Title

We are currently seeking a Legal Assistant to join the team in our Toronto Office. More about Us With over 120 lawyers, Hicks Morley is a leading law firm in Canada focusing on the representation of management in Human Resources Law and Advocacy. Labour and Employment Law is the foundation of the firms growththe depth and scope of our expertise in Human Resources Law is the Hicks Morley advantage. Hicks Morley is a rapidly growing firm; we have five offices in Ontario: the main office is located in Toronto, and regional offices located in Waterloo, London, Kingston, and Ottawa. We act for over 1,000 employers in the public and private sectors. The Opportunity As a Legal Assistant, you will primarily be responsible for supporting the firms delivery of service to clients by providing ongoing support to lawyers and colleagues. The ideal candidate will be a proactive, technically savvy, highly organized assistant with experience in Litigation or Labour & Employment. Responsibilities Prepare, edit, format, print, scan, and revise correspondence, memoranda, reports, forms, labels, and other printed material through dictation, typing or other instructions, in accordance with requirements set by the lawyer(s). Assist lawyers with document preparation including drafting, editing and formatting pleadings, motion records, mediation memos, briefs, affidavits of documents, trial prep, etc. Prepare and file court documentation and communicate with applicable parties (courts, clients, opposing counsel, etc.). Maintain up-to-date knowledge of Rules of Civil Procedure. Coordinate and disperse tasks to be performed by various resource groups including Office Services, Reception, etc. while ensuring tasks are completed in a timely manner. Proofread documents and check for appropriate formatting, spelling, grammar, and clarity, based on Hicks Morley standards and guidelines. Open new files, maintain large and complex files, and utilize an orderly filing and retrieval system to ensure ease of reference to paper or electronic records. Work with Records Management to close client files as appropriate. Update calendars for assigned lawyers including meetings, appointments, deadlines, and client-related activities. Coordinate lawyer travel arrangements, including itinerary production and travel expense reports. Update contact names and addresses in the client database regularly. Coordinate client meetings, including arranging for boardrooms, catering, AV equipment, etc. Review and forward incoming mail and fax communications to appropriate parties, prepare and process outgoing mail and faxes and arrange for specialized mail or messenger services as required. Receive, handle, screen, and direct incoming calls as directed by lawyers, respond to routine inquiries and requests, and take messages as required. Assist with the preparation and finalization of docket entries daily according to firm and client standards in preparation for billing. Work with appropriate teams to coordinate new client and matter opening. Coordinate activities with support teams as needed. Provide support when colleagues are absent or require assistance in executing daily tasks and work proactively to be a positive and productive member of the firm. Learn and use available technology to enhance work product including, but not limited to, ACL, Zoom, ShareFile, Adobe, Aderant and Electronic Signatures. Maintain and update job skills and knowledge by participating in development opportunities within the firm. Experience supporting legal professionals. Technical proficiency and the proven ability to embrace and master upgraded, enhanced, and/or new technologies. Evidenced success in managing competing deadlines and priorities while ensuring firm standards are upheld. Attention to detail with experience proofreading and organizing documentation. Clear and concise written and verbal communication skills. Client service oriented and the ability to anticipate needs and proactively support lawyers practice. Demonstrated ability to work independently and recognize when to consult colleagues and/or support resources when appropriate. Qualifications Entry level or equivalent experience supporting legal professionals. Proficiency with document preparation and editing tools. Strong organizational and timemanagement skills. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Techsavvy with a willingness to learn new tools. Seniority level Entry level Employment type Fulltime Job function Legal Industries Law Practice We thank all candidates for their interest; however, only those selected for an interview will be contacted. Upon request, Hicks Morley will provide suitable accommodations during the recruitment and hiring process to candidates with accessibility needs due to disability. #J-18808-Ljbffr