Job Title

Office Administrator / Executive Assistant Location: South Etobicoke (Queensway & Kipling) Company : Construction Industry. Work Arrangement: 5 days in office Salary: $65,000 base About the Role The client is a small ,dynamic , close-knit company (under 10 employees) located in South Etobicoke, seeking a highly organized and proactive Office Administrator / Executive Assistant. You will work directly with the Owner/President and act as his right-hand, supporting day-to-day operations and office administration. This role is best suited for someone who thrives in a fast-paced, entrepreneurial environment, takes initiative, communicates confidently, and does not wait to be told what to do. Key Responsibilities - Provide direct administrative and operational support to the Owner/President - Manage day-to-day office administration for a small team - Handle QuickBooks Online (must-have): invoicing, expenses, basic bookkeeping, and reconciliations - Coordinate schedules, meetings, and office logistics - Act as a central point of communication internally and externally - Maintain organized records, files, and documentation - Identify issues proactively and take ownership of solutions - Support ad-hoc projects and business needs as they arise Required Qualifications - Strong experience with QuickBooks Online (mandatory) - Proven background in office administration or executive support - Confident communicator with a take-charge, proactive mindset - Ability to work independently and manage multiple priorities - Comfortable working directly with company leadership - 2-5 years of relative experience