Job Title

Officer, Data ManagementABOUT USHelp Bring Back the Joy of ChildhoodSince 1983, Campfire Circle has delivered healing through happiness to thousands of kids with cancer or serious illness and their families across Ontario. Our programs are offered in paediatric hospitals across Ontario, in local communities, and at our medically supported overnight camps, offering year-round experiences that provide life-changing moments of joy, connection, and resilience.But were just getting started. Today, over 40,000 kids in Ontario face serious illness, many without access to the psychosocial support they urgently need. Thats why we have a bold vision: to grow from serving 3,000 campers a year to 10,000. Were building a passionate, talented team to help make that vision a reality. When you join Campfire Circle, you become an integral part of a dynamic team helping to transform the lives of thousands of kids with serious illness, alongside our dedicated community of volunteers and donors. Help us give back the joy of childhood to every kid with serious illness who needs it most. THE OPPORTUNITYReporting to the Director, Donor Experience & Insights, the Officer, Data Management, plays a key role in ensuring the integrity, accessibility, and use of donor and constituent data within our main CRM Raisers Edge NXT. This position focuses on data imports and exports, list management, and maintaining clean, reliable information that supports fundraising, marketing, and stewardship efforts.The ideal candidate is highly detail-oriented, proactive, and collaborative, someone who thrives on ensuring data is accurate, well-structured, and used effectively to drive engagement and philanthropy.List Management & Communications Support Lead data exports and segmentation for direct mail, email, and multi-channel fundraising and other digital campaigns.Collaborate with fundraising and marketing teams to ensure accurate and timely list pulls based on campaign criteria.Prepare and manage data files for external vendors (e.g., mail houses, digital agencies), ensuring compliance with data privacy and format standards.Import campaign results and engagement data back into RENXT, including delivery rates, opens, clicks, and response metrics.Maintain up-to-date constituent records reflecting donor communication history and preferences.Data Integration & Reporting Manage data exchanges between our main CRM (RENXT) and other systems such as email marketing (e.g., Mailchimp, Engaging Networks etc.), event management and camper & volunteer platform (CampSite).Develop and maintain queries, exports, and dashboards to support fundraising, stewardship, and performance tracking.Support staff with data requests, providing clean, accurate lists and reports.System Administration & User Support Manage RENXT user access, permissions, and security roles.Document and maintain data procedures, workflows, and business rules.Provide training and guidance to staff on RENXT best practices, data entry standards, and reporting.Support testing and implementation of new database features, modules, and integrations.Data Management Manage regular data audits, deduplication, and data hygiene activities to ensure data accuracy, consistency and completeness.Monitor data quality metrics, identifying systemic issues and collaborating with stakeholders to improve data entry practices and standards.Manage and optimize data management processes by applying automation and specialized tools to streamline audits and reduce manual errors.Perform other duties and responsibilities as assigned by their Manager or their designate including providing backup support for gift processing as needed.ABOUT YOURequired CriteriaUniversity degree or College diploma in a related field or equivalent experience. Minimum 3-5 years experience working with CRM systems, donor databases, or enterprise data platforms. Proven experience with data imports, exports, and data integrations between multiple systems ensuring accuracy and integrity. Intermediate or advanced experiences using donor databases, data import tools, data validation tools.Experience working with data cleaning, validation, and quality assurance processes.Excellent communication skills with the ability to communicate to a wide array of audiences. Excellent proficiency in MS365 Suite. Excellent project management, organization, flexibility, and multi-tasking skills within a team environment. Experience developing and delivering effective training to stakeholders of all learning styles. Highly motivated, proactive and persistent, understanding how to work collaboratively with individuals and teams in a complex environment. Strong administrative and problem-solving skills with the ability to translate vision and strategy into tactics and actions. Demonstrate an agile, resourceful, and initiative-driven approach to problem solving with a strong focus on process improvement and adaptability.Clear police reference check and vulnerable sector screening.Advantageous CriteriaExperience with Engaging Networks, Race Roster, CampSite Raisers Edge.Experience using data transformation or automation tools such as Power Query or Power Automate or similar tools.Familiarity with API-based data integrations.To support our commitment to a safe, caring environment for children with serious illnesses and their families, all staff must attest to having received their childhood vaccinations and confirm a negative result in a two-step Tuberculosis ('TB') testing series. Seasonal boosters against Influenza and the most recent circulating strain of COVID are strongly encouraged. All staff must provide an updated criminal record check or Vulnerable Sector Screening and be currently eligible to work in Canada and for Campfire Circle.WORKING CONDITIONSThis role is hybrid, working from our Toronto office approximately 2-3 times per week, which will increase during peak event season, in an open concept working environment. This position will also occasionally require some physical labour in supporting events and other duties as required.A flexible schedule is required as this position involves occasional evening and weekend commitments and some travel. In consideration of the population Campfire Circle serves, the incumbent is a non-smoker.COMPENSATION & BENEFITSThis position is for an existing vacancy and offers a competitive hiring range of $55,000 - $65,000. Campfire Circle is invested in our staffs health, wellness and career growth. As part of the total compensation package for this role, we offer a comprehensive benefits package, with premiums fully paid by the organization with the exception of Long Term Disability, including $4,000 annually for mental health practitioners, a wellness benefit up to $500 annually, an accelerated RRSP matching program up to 5% of base salary, paid vacation time plus a paid winter shutdown period up to eight days, flexible hybrid work arrangements, and on-going professional development. HOW TO APPLYPlease send a resume and salary expectations to [email protected] with the email subject reading 2026003- Officer, Data Management.Dont meet every single requirement in this posting? Studies have shown that people of colour and individuals who are female identifying, are less likely to apply to jobs unless they meet every single qualification. If youre excited about this role but your past experience doesnt align perfectly with every qualification or requirement we encourage you to apply anyways. You may be just the right candidate!AI tools may be utilized at any stage of recruitment for this role. This posting will remain open until filled. Only applicants selected for an interview will be contacted. For more information about Campfire Circle, please visit www.campfirecircle.org - No phone calls please.ACCESSIBILITY & DIVERSITY, EQUITY AND INCLUSION Campfire Circle is deeply committed to fostering a diverse and inclusive workforce that reflects the rich diversity of the communities we serve. We welcome applications from racialized persons/persons of colour, Indigenous People from North America and around the world, persons with disabilities, 2SLGBTQIA+ individuals, and those who bring diverse perspectives and experiences. Our commitment is to provide equitable employment opportunities to all and to maintain a work environment free from discrimination and harassment.We are equally committed to providing an inclusive and accessible workplace. Applicants requiring accommodations to access our job postings and apply for roles with our organization are invited to reach out to our HR Team at [email protected] or in a manner that fits their accessibility needs, and can trust that their application will be considered equitably for our available roles. Contact information for our HR Team is located on our website at https://campfirecircle.org/work-at-campfire-circle/, and more information about our accessibility commitments can be found at https://campfirecircle.org/about-campfire-circle/accessibility-at-campfire-circle/.LAND ACKNOWLEDGEMENTCampfire Circle acknowledges that we operate on the traditional territory of many nations, including the Mississaugas of the Credit, the Anishnabeg, the Chippewa, the Haudenosaunee and the Wendat peoples, and is now home to many diverse First Nations, Inuit and Mtis peoples.On this land, we are grateful to share the magic of camp with children and families, and we endeavour to create a community of joy, hope and healing. Acknowledging the land that we occupy is just one small step on the path towards Truth and Reconciliation.