Job Title

POSITION TITLE Administrative Coordinator DEPARTMENT LTRI EMPLOYMENT TYPE Regular, Full-Time HOURS OF WORK 37.5 hours per week EMPLOYEE GROUP Non-Union REPORTS TO Principal Investigator and Director, Research Impact & Strategic Communications ORGANIZATION DESCRIPTION: The LunenfeldTanenbaum Research Institute of Mount Sinai Hospital, a University of Toronto affiliated research centre, is one of the worlds leading centres in biomedical research. With groundbreaking discoveries in research areas such as diabetes, genetic disorders, cancer and womens and infants health, the Institute is committed to excellence in health research and the training of young investigators. Strong partnerships with the clinical programmes of Mount Sinai Hospital ensure that scientific knowledge is used to promote human health. Your significant contributions will assist in maintaining our momentum in advancing our research. POSITION OVERVIEW: The Administrative Coordinator will be responsible for providing administrative and operational support to the Principal Investigator and Director, Research Impact & Strategic Communications. The successful candidate will develop and maintain an understanding of the priorities and objectives of the Institute while performing administrative tasks related to Human Resources, billing and finance, grant administration, communications, general office administration, meeting coordination, and other duties as assigned. The Administrative Coordinator will work closely with the senior management team and other key stakeholders, including memberhospitals, researchers, vendors, professional affiliates, and employees to ensure various mandates and other initiatives are met. DUTIES & RESPONSIBILITIES: Approximately 75% of the workload under the Principal Investigator Coordinates, schedules and organizes a wide variety of regular and adhoc meetings, takes minutes, follows up on action items, assists with preparing agendas and meeting material. Prepares written correspondence, reports, presentations, regulatory compliance documents, etc., and maintains research websites (SharePoint). Assists Principal Investigator with the preparation of grant proposals, manuscripts, REB and Canadian common and University of Toronto CV updates. Monitors and analyzes research accounts assigned (e.g., monitors account transactions, identifies variances, prepares expense reports, pays invoices, prepares reimbursements, Pcard submission etc.). Coordinates travel expense reimbursement and follows up on expense claims. Creates graphics and figures for PowerPoint presentations. Organises visiting speaker itineraries, including booking hotels/meeting rooms. Prepares reimbursements and honorariums for invited guests. Updates timesheets on payroll system, follows up and troubleshoots issues. Coordinates and manages lab meeting schedule, lab roster and office supplies inventories (lab and office). Completes lab supplies orders, prepares paperwork for FedEx and World Courier shipments. Attends erequisitions and internal portal updates (Bioraft and Infinity X). Liaises with MSH on infrastructure issues, such as telephone, IT, etc. Other duties as assigned by Principal Investigator and Director. Approximately 25% workload for Director, Research Impact & Strategic Communications Coordinates, schedules and organizes a wide variety of regular and adhoc meetings, takes minutes, follows up on action items, assists with preparing agendas and meeting material. Creates graphics and figures for communications materials (e.g., event posters, social media, newsletters). Proofreads and uploads content to external and internal website. Prepares and organizes research support documentation and content on internal website (SharePoint). Other duties as assigned by Principal Investigator and Director. QUALIFICATIONS & SKILLS: Postsecondary education in business administration or a related discipline. A background in science is an asset as is familiarity with grantfunded research. A minimum of two years of related work experience is required. Experience working in a research environment would be an asset. Demonstrated expertise in EndNote and Microsoft Office (i.e., Excel, PowerPoint, Word, Access, SharePoint) are essential. Additional software knowledge such as Adobe Professional, Illustrator, InDesign, Photoshop, Microsoft Project, etc. would also be an asset. Must be internet savvy. Must have exceptional interpersonal and communication skills (both verbal and written). Demonstrated excellence in organising and prioritising workflow with the ability to multitask and take initiative. A high level of professionalism, discretion and diplomacy, along with the ability to work in a collaborative team environment is required. Salary range: $62,395 $70,845 In accordance with Institutes policy and legislated health and safety requirements, employment is conditional upon the verification of credentials, completion of a health review, and demonstrating proof of immunity and vaccination status of vaccinepreventable diseases. Successful candidates will be required to provide two (2) written reference letters from their former employer(s)/supervisor(s). We are fully committed to fairness and equity in employment and our recruitment and selection practices. We encourage applications from Indigenous peoples, people with disabilities, members of sexual minority groups, members of racialised groups, women and any others who may contribute to the further diversification of our Sinai Health community. Accommodation will be provided in all parts of the hiring process as required under our Access for People with Disabilities policy. Applicants need to make their requirements known in advance. The LunenfeldTanenbaum Research Institute is a scentsensitive environment, and all members of the community are expected to refrain from wearing or using scented products while visiting or working at the Institute. We also support a barrierfree workplace supported by the Institutes accessibility plan, accommodation and disability management policies and procedures. Should you require accommodation at any point during the recruitment process, including accessible job postings, please contact the LunenfeldTanenbaum Human Resources Department. Our hiring process uses job posting portals that screen for relevant keywords, followed by a review from a human recruiter. Posting open until January 2, 2025. We thank all candidates for applying. Only those selected for an interview will be contacted. Hours: 37.5 hours a week Contact Name: Online #J-18808-Ljbffr